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room reservation form

Reservation form

Most of the auditoriums and classrooms are only available when there are no classes. Educational activities always have priority.

Keep in mind: Your request does not necessarily mean the automatic allocation of the desired rooms: applications are processed in chronological order. When you see that there is a room available on our intranet pages, it does not guarantee the actual approval of your request. It is possible that there already is an application for that room or it can be reserved for educational purposes that will be booked later.

Carefully review the classroom regulations.

Description of the event and date


Desired rooms

Note: Most VUB-rooms are only available when there are no acadamic activities.


Attention: Delivery of catering equipment is only possible during the preparation time stated above and collection is only possible during the specified cleaning time.

Attention: It is forbidden to cook in the premises. Only heating food is possible with electric bain maries. This rule also applies to external caterers.

Note: When you apply, you automatically agree to the classroom regulations. You declare that you agree to take full responsibility for the activity and its effects (eg damage). The university can address you at any time. You leave the requested location in the state (cleanliness) in which it was found. Keep in mind that you are responsible for the removal of waste (glass, PMD, paper, rest ...) to the various waste ports. If this is not the case, an extra cleaning cost will be charged. It is prohibited to endanger the safety of students, staff and / or visitors or to interfere with the normal daily activities of the university. You follow any instructions from the person in charge or surveillance involved and agree that they may decide to stop the activity at any time.