Room reservation

Is the organiser of this event VUB (with a PKC number), ULB (with an ULB ID) or external (neither a VUB/ULB organisation)? *

Personal Information

Description of event

Will there be any speaker(s)? *
If yes, is the speaker internal (VUB or ULB) or external?

Date

Day event *

Please note that The Learning Theatre and Board Room must be empty by 22.00 during standard opening hours, and by 17.00 during lesson-free weeks.

Desired rooms

Desired rooms

Please note: If you only need one meeting room, you can easily make your booking via our desktop-app or with the Roamer X app. If you need a classroom for education, please contact your faculty scheduler.

Do you have planned catering options? *
What kind of catering?

Catering is to be organised by yourself. You can use the known ULB or VUB catering
services or make use of an external caterer.
• Delivery of catering equipment is only possible during the preparation time stated above
and collection is only possible during the specified cleaning time.
• It is forbidden to cook in the premises. Only heating food is possible with electric bain
maries. This rule also applies to external caterers.
• The organizer is responsible for leaving everything clean after the event.

Note: When you apply, you automatically agree to the VUB room hire regulations. You declare that you agree to take full responsibility for the activity and its effects (eg damage). The university can address you at any time. You leave the requested location in the state (cleanliness) in which it was found. Keep in mind that you are responsible for the removal of waste (glass, PMD, paper, rest ...) to the various waste ports. If this is not the case, an extra cleaning cost will be charged. It is prohibited to endanger the safety of students, staff and / or visitors or to interfere with the normal daily activities of the university. You follow any instructions from the person in charge or surveillance involved and agree that they may decide to stop the activity at any time.