2022_Buitenevenement_VUB

How to apply?

Outdoor events on a lawn or in a tent

You can request an outdoor event via the webform below. After that, the AV Services department will further coordinate and support your activity.

Request your outdoor event

Clearly indicate:

  • what type of event you want to organise
  • where and when your event will take place
  • the target group and required capacity

Please note that all requests must be made at least 10 working days before the start of the event.

BBQ or campfire

Read all about how you can reserve your spot for a BBQ or campfire

Esplanade activities

Want to carry out promotional activities or sell products on campus?

Request your esplanade activity via this webform

Basic rules

For all events keep in mind the following basic rules:

  • Make sure your activity does not interfere with the educational activities on campus.
  • Take the applicable safety regulations into account.
  • Allow enough time for cleaning up afterwards and keep our campus tidy.

Check out our room hire regulations

Coordination and support

Our event coordinator will help you choose the right audiovisual and logistics resources or services and will direct your questions to the various departments within Facility Services and, by extension, the Infrastructure department. If desired, the event coordinator can also advise you further during a personal meeting.

More info about event support

Borrow equipment via our online rental shop

Reservation form for outdoor events

Are you an internal or external organisation? *

Description of the event and date

Day event

DESIRED ROOMS

Note: Most VUB-rooms are only available when there are no acadamic activities.

Auditorium (fixed furniture)
Room with loose furniture
Reception / reception areas
U-residence
Board room
LIC (Learning and Innovation Center)
Braem (Building M)
CRL (Circular Retrofit Lab in building P3)
Others
Do you have planned catering activities? *
What kind of catering
  • Catering is to be organised by yourself. (Search "Catering at the VUB")
  • Delivery of catering equipment is only possible during the preparation time stated above and collection is only possible during the specified cleaning time.
  • It is forbidden to cook in the premises. Only heating food is possible with electric bain maries. This rule also applies to external caterers.
Do you want extra cleaning in advance? *
Do you need an additional water connection?
Do you need additional electrical power (>16A)? *
Note: Violations of regulations regarding electrical installations (as stated in the premises regulations) are at the tenant's expense.
Would you like audiovisual support? *

Note: When you apply, you automatically agree to the classroom regulations. You declare that you agree to take full responsibility for the activity and its effects (eg damage). The university can address you at any time. You leave the requested location in the state (cleanliness) in which it was found. Keep in mind that you are responsible for the removal of waste (glass, PMD, paper, rest ...) to the various waste ports. If this is not the case, an extra cleaning cost will be charged. It is prohibited to endanger the safety of students, staff and / or visitors or to interfere with the normal daily activities of the university. You follow any instructions from the person in charge or surveillance involved and agree that they may decide to stop the activity at any time.

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