room reservation form | Vrije Universiteit Brussel

Is the organiser of this event internal (VUB with a PKC number) or external (not a VUB organisation)? *

Intern

Extern

Surname *

Name *

Organisation

Department

Phone *

E-mail address *

Invoicing address

PKC number

Description of the event and date

The person in charge of the event

E-mail address of the person in charge

Phone number of the person in charge

Title of your event + description

Target audience

Number of participants *

Date *

If event spans over multiple days

Day event

Monday

Tuesday

Wednesday

Thursday

Friday

Saturday

Sunday

Start Time *

End Time *

Preparation time (or not applicable) *

Cleanup time (or not applicable) *

Alternate days on which the activity may take place

DESIRED ROOMS

Note: Most VUB-rooms are only available when there are no acadamic activities.

Auditorium (fixed furniture)

Capacity of 120-170

Capacity of 200

Capacity of 300

Capacity of 580

Capacity of 1280

Room with loose furniture

Capacity of 48

Reception / reception areas

Capacity of 100

Capacity of 200

Capacity of 500

Board room

Boardroom Main Campus Y.4.01 (capacity of 50)

Reception room Main Campus Y.4.02 - reception tables (8 pieces)

Reception room Main Campus Y.4.02 - tables and chairs (capacity of 50)

Boardroom Health Campus JA.2.52 - U-shape meeting setup (capacity of 24)

Boardroom Health Campus JA.2.52 - without tables, only chairs (capacity of 40)

LIC (Learning and Innovation Center)

Learning Theatre (Capacity of 80)

Board Room (Capacity of 40)

Outdoor Plaza (400 plaatsen)

Braem (Building M)

Eventspace Braem +0 (Capacity of 200)

Reception area Braem +1 (Capacity of 200)

CRL (Circular Retrofit Lab in building P3)

Polyvalent room level 0 (Capacity of 60 in classroom arrangement)

Co-creation space level 1 (74m2 or capacity of 32)

Others

Tent

BBQplace

Grass field on campus / outdoor location

Pilar Box (90 sitting places - 300 standing places)

If you have a location preference, please specify:

Do you have planned catering activities? *

No catering

Yes (please select which kind)

What kind of catering

Coffee break

Reception

Lunch

Reception

Contact details of caterer

Preferred location for catering activity

Catering is to be organised by yourself. (Search "Catering at the VUB")
Delivery of catering equipment is only possible during the preparation time stated above and collection is only possible during the specified cleaning time.
It is forbidden to cook in the premises. Only heating food is possible with electric bain maries. This rule also applies to external caterers.

Do you want extra cleaning in advance? *

Yes

Do you need an additional water connection?

Yes

Do you need additional electrical power (>16A)? *

Yes

Note: Violations of regulations regarding electrical installations (as stated in the premises regulations) are at the tenant's expense.

Which devices do you wish to connect (specifying power)?

Would you like audiovisual support? *

Yes

Describe the required support

Comments

Other comments regarding the reservation?

Note: When you apply, you automatically agree to the classroom regulations. You declare that you agree to take full responsibility for the activity and its effects (eg damage). The university can address you at any time. You leave the requested location in the state (cleanliness) in which it was found. Keep in mind that you are responsible for the removal of waste (glass, PMD, paper, rest ...) to the various waste ports. If this is not the case, an extra cleaning cost will be charged. It is prohibited to endanger the safety of students, staff and / or visitors or to interfere with the normal daily activities of the university. You follow any instructions from the person in charge or surveillance involved and agree that they may decide to stop the activity at any time.