Skip to main content
Breadcrumb
Home
en
nl
room reservation form
Are you an internal or external organisation?
*
Intern
Extern
Surname
*
Name
*
Organisation
Department
Phone
*
E-mail address
*
Invoicing address
PKC number
Description of the event and date
The person in charge of the event
E-mail address of the person in charge
Phone number of the person in charge
Title of your event + description
Target audience
Number of participants
*
Date
*
If event spans over multiple days
Day event
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
Sunday
Start Time
*
End Time
*
Preparation time (or not applicable)
*
Cleanup time (or not applicable)
*
Alternate days on which the activity may take place
DESIRED ROOMS
Note: Most VUB-rooms are only available when there are no acadamic activities.
Auditorium (fixed furniture)
Capacity of 120-170
Capacity of 200
Capacity of 300
Capacity of 580
Capacity of 1280
Room with loose furniture
Capacity of 48
Reception / reception areas
Capacity of 100
Capacity of 200
Capacity of 500
U-residence
Green Room - Meeting set-up U shape (Capacity of 30 to 45)
Green Room - only chairs (Capacity of 100)
Polyvalent Room - receptions/coffee breaks (Capacity up to 120 with standing tables)
Red Room - without tables, only chairs (Capacity of 40)
Red Room - Meeting set-up U shape (Capacity of 16-20)
Black Room - Meeting set-up U shape (Capacity of 16-20)
Black Room - without tables, only chairs (Capacity of 40)
Lobby with front desk - Capacity of 80
Warm-up kitchen
Garage (45 cars)
Raadzaal
Raadzaal Main Campus Y.4.01 (50 plaatsen)
Spiegelzaal receptieruimte Main Campus Y.4.02 β receptietafels (8 stuks)
Spiegelzaal receptieruimte Main Campus Y.4.02 β tafels en stoelen (50 plaatsen)
Raadzaal Health Campus JA.2.52 β vergaderopstelling U-vorm (24 plaatsen)
Raadzaal Health Campus JA.2.52 β zonder tafels β enkel stoelen (40 plaatsen)
Others
Tent
BBQplace
Grass field on campus / outdoor location
Indien je een voorkeur van locatie hebt, gelieve dit te specifiΓ«ren:
Do you have planned catering activities?
*
No catering
Yes (please select which kind)
Welke soort catering
Coffee break
Reception
Lunch
Diner
Contact details of caterer
Preferred location for catering activity
Catering is to be organised by yourself. (Search "Catering at the VUB")
Delivery of catering equipment is only possible during the preparation time stated above and collection is only possible during the specified cleaning time.
It is forbidden to cook in the premises. Only heating food is possible with electric bain maries. This rule also applies to external caterers.
Do you want extra cleaning in advance?
*
No
Yes
Do you need additional electrical power (>16A)?
*
No
Yes
Note: Violations of regulations regarding electrical installations (as stated in the premises regulations) are at the tenant's expense.
Which devices do you wish to connect (specifying power)?
Would you like audiovisual support?
*
No
Yes
Describe the required support
Comments
Other comments regarding the reservation?
Note: When you apply, you automatically agree to the classroom regulations. You declare that you agree to take full responsibility for the activity and its effects (eg damage). The university can address you at any time. You leave the requested location in the state (cleanliness) in which it was found. Keep in mind that you are responsible for the removal of waste (glass, PMD, paper, rest ...) to the various waste ports. If this is not the case, an extra cleaning cost will be charged. It is prohibited to endanger the safety of students, staff and / or visitors or to interfere with the normal daily activities of the university. You follow any instructions from the person in charge or surveillance involved and agree that they may decide to stop the activity at any time.
Math question
*
6 + 3 =
Solve this simple math problem and enter the result. E.g. for 1+3, enter 4.
This question is for testing whether or not you are a human visitor and to prevent automated spam submissions.
Study
Study
Menu group
Study programmes
Find your study programme
Brochures
Highlighted menu group
Combining work and study
Personal development during your studies
Lifelong learning options
Short courses
Language courses
Why study at VUB?
Campus life
Tailor-made education
In Brussels
High quality education
Ask a student
Study choice & preparation
Brochures
Guidance with your study choice
Events for prospective students
Continue your studies in higher education
Everyone is welcome
Diverse and inclusive
Studying in special situations
First year students at VUB
Student athletes
International students
Application and enrolment
How to apply
Admission requirements and deadlines
After your enrolment
Entry exam and calibration tests
Starting in the second semester
Practical
VUB Student Housing
Health and well-being
Study guidance
Student Information
How much does studying cost?
Student administration
Class and exam schedules
Books and course materials
E-tools and portals
Regulations and insurance
Graduating at VUB
Feedback and complaints
Exams and deliberations
Our education
Vision and policy
Education quality
Menu group
Menu group
Our research
Research
Menu group
Pioneering research at VUB
Research in figures
Become a researcher at VUB?
Excellent research at VUB
Our research groups
Videos and podcasts by our scientists
Vision and mission
Optimal research environment
International and interdisciplinary research culture
Participatory and community-based research
Inclusive, open, and networking community of researchers
Policy and structure
Research administration
Ethics Committees & Data Protection Office
Research Council
Earning a doctorate
Doctoral study programme
Doctoral Education and Doctoral Schools
Defences
Innovating together
Innovation
Menu group
Innovation in the spotlight
Innovation at the VUB
Cooperating with VUB
Mission
Technologies and expertise
Licensing opportunities
Spin-off portfolio
Incubators & research parks
Launching your entrepreneurship
Entrepreneurship education
How to start a spin-off?
Incubation & infrastructure
Student entrepreneurs
Valorising research
How and what?
Support
International relations
International
Menu group
Projects & Programmes
What we do & how you can reach us
University Development Cooperation
Student refugees & scholars at risk
Prospective international students
Welcome desk international office
Contact
Exchange & Erasmus projects
International collaboration
Partners & networks
Knowledge Hubs
Cultural Diplomacy
Main navigation
About VUB
University of the future
Urban engaged university
Compassionate university
The world needs you
Working on sustainability
Working on inclusion
Working on well-being
Connected to Brussels, Europe and the world
History and philosophy
How it started
50 years of VUB
What we stand for
Pauwels Academy of Critical Thinking
Doctores Honoris Causa
Partners & networks
Alumni
Chairs
Fellowship
Brussels education partners
International collaboration
Organisation
Administrative and consultative bodies
Daily management
Key data
General Strategic Plan
Facts and figures
Academic calendar
Visual identity
Faculties, institutes and campuses
Our faculties
Institutes, academies & centres
Campuses
Campus developments
Campus access and parking
VUB for all
Culture
VUB Choir
Pilar
Humanist Sculpture Park
Mobility
By bike
By car
Public transport
Te voet
Nature on our campuses
University Library and Archives
Central library
Medical library
CAVA University Archive
Daycare centres
Practical information
Daycare centre Etterbeek
Daycare centre Jette
Organise your activity on campus
Activity request VUB Main Campus
Activity request VUB Health Campus
Requests for outdoor activities
AV services - Event support
Promotional activities on campus
Renting cultural venues at Pilar
Use the sports infrastructure
Campus management
Infradesk
Services campus management
Food & drink
VUB restaurant Etterbeek
VUB restaurant Jette
Other catering facilities on campus
Catering
Sustainable food and drink
Sports and exercise at VUB
Vision and Mission
Sports infrastructure
Basic Fit Jette
Our sports offer
Sports competitions
Practical information
Health and safety
Medical doctors
Dental Care
University Hospital and specialists
Medical and psychosocial services
Emergency services and safety
Other services
Accommodation on and around our campuses
Shops and copy centres
bpost parcel lockers
For organisations and businesses
Partnerships with VUB
Promotional activities on campus
Student work, internships and vacancies
Information for suppliers
Room reservations
Working for the VUB
Many different jobs
Why work for the VUB
10/10 for fun and friendship
Inspiring encounters
VUB'ers in the picture
Employment conditions and benefits
International career
Immigration & visa
Work permit
Residence permit
Social security and taxes
Bank account
Healthcare
Support VUB
The VUB Foundation
VUB funds
Projects in the spotlight
Leave a bequest to VUB
Chairs
Active chairs
Donate
Donate
Raise money
Tax benefits
Contact
VUB-Alumni
Alumni services
Campus benefits
Online benefits
VUB merchandise
Digital alumni card
Event support
Career inspiration
Do you need a copy of your diploma?
Strong alumni network
VUB alumni network
VUB alumni associations
International VUB alumni associations
Wall of Faces
LinkedIn
Mentors & professionals
Become an active alumnus
Discussion forum Dedicated Thinkers
Mentors & Professionals
Donate
Apply to work at your alma mater
For new graduates
Tips & tricks for your CV and cover letter
Tips & tricks for your LinkedIn profile
Inspiration from our Mentors & Professionals
Career coaching
Jobs at the VUB
Job platform & database
VUB Alumni Office
News
Calendar
Go to overview
Go to overview
en
nl
Study
Primary menu Study
Menu group
Study programmes
Find your study programme
Brochures
Highlighted menu group
Combining work and study
Personal development during your studies
Lifelong learning options
Short courses
Language courses
Why study at VUB?
Campus life
Tailor-made education
In Brussels
High quality education
Ask a student
Study choice & preparation
Brochures
Guidance with your study choice
Events for prospective students
Continue your studies in higher education
Everyone is welcome
Diverse and inclusive
Studying in special situations
First year students at VUB
Student athletes
International students
Application and enrolment
How to apply
Admission requirements and deadlines
After your enrolment
Entry exam and calibration tests
Starting in the second semester
Practical
VUB Student Housing
Health and well-being
Study guidance
Student Information
How much does studying cost?
Student administration
Class and exam schedules
Books and course materials
E-tools and portals
Regulations and insurance
Graduating at VUB
Feedback and complaints
Exams and deliberations
Our education
Vision and policy
Education quality
Menu group
Menu group
Our research
Primary menu Research
Menu group
Pioneering research at VUB
Research in figures
Become a researcher at VUB?
Excellent research at VUB
Our research groups
Videos and podcasts by our scientists
Vision and mission
Optimal research environment
International and interdisciplinary research culture
Participatory and community-based research
Inclusive, open, and networking community of researchers
Policy and structure
Research administration
Ethics Committees & Data Protection Office
Research Council
Earning a doctorate
Doctoral study programme
Doctoral Education and Doctoral Schools
Defences
Innovating together
Primary menu Innovation
Menu group
Innovation in the spotlight
Innovation at the VUB
Cooperating with VUB
Mission
Technologies and expertise
Licensing opportunities
Spin-off portfolio
Incubators & research parks
Launching your entrepreneurship
Entrepreneurship education
How to start a spin-off?
Incubation & infrastructure
Student entrepreneurs
Valorising research
How and what?
Support
International relations
Primary menu International
Menu group
Projects & Programmes
What we do & how you can reach us
University Development Cooperation
Student refugees & scholars at risk
Prospective international students
Welcome desk international office
Contact
Exchange & Erasmus projects
International collaboration
Partners & networks
Knowledge Hubs
Cultural Diplomacy
Main navigation
About VUB
University of the future
Urban engaged university
Compassionate university
The world needs you
Working on sustainability
Working on inclusion
Working on well-being
Connected to Brussels, Europe and the world
History and philosophy
How it started
50 years of VUB
What we stand for
Pauwels Academy of Critical Thinking
Doctores Honoris Causa
Partners & networks
Alumni
Chairs
Fellowship
Brussels education partners
International collaboration
Organisation
Administrative and consultative bodies
Daily management
Key data
General Strategic Plan
Facts and figures
Academic calendar
Visual identity
Faculties, institutes and campuses
Our faculties
Institutes, academies & centres
Campuses
Campus developments
Campus access and parking
VUB for all
Culture
VUB Choir
Pilar
Humanist Sculpture Park
Mobility
By bike
By car
Public transport
Te voet
Nature on our campuses
University Library and Archives
Central library
Medical library
CAVA University Archive
Daycare centres
Practical information
Daycare centre Etterbeek
Daycare centre Jette
Organise your activity on campus
Activity request VUB Main Campus
Activity request VUB Health Campus
Requests for outdoor activities
AV services - Event support
Promotional activities on campus
Renting cultural venues at Pilar
Use the sports infrastructure
Campus management
Infradesk
Services campus management
Food & drink
VUB restaurant Etterbeek
VUB restaurant Jette
Other catering facilities on campus
Catering
Sustainable food and drink
Sports and exercise at VUB
Vision and Mission
Sports infrastructure
Basic Fit Jette
Our sports offer
Sports competitions
Practical information
Health and safety
Medical doctors
Dental Care
University Hospital and specialists
Medical and psychosocial services
Emergency services and safety
Other services
Accommodation on and around our campuses
Shops and copy centres
bpost parcel lockers
For organisations and businesses
Partnerships with VUB
Promotional activities on campus
Student work, internships and vacancies
Information for suppliers
Room reservations
Working for the VUB
Many different jobs
Why work for the VUB
10/10 for fun and friendship
Inspiring encounters
VUB'ers in the picture
Employment conditions and benefits
International career
Immigration & visa
Work permit
Residence permit
Social security and taxes
Bank account
Healthcare
Support VUB
The VUB Foundation
VUB funds
Projects in the spotlight
Leave a bequest to VUB
Chairs
Active chairs
Donate
Donate
Raise money
Tax benefits
Contact
VUB-Alumni
Alumni services
Campus benefits
Online benefits
VUB merchandise
Digital alumni card
Event support
Career inspiration
Do you need a copy of your diploma?
Strong alumni network
VUB alumni network
VUB alumni associations
International VUB alumni associations
Wall of Faces
LinkedIn
Mentors & professionals
Become an active alumnus
Discussion forum Dedicated Thinkers
Mentors & Professionals
Donate
Apply to work at your alma mater
For new graduates
Tips & tricks for your CV and cover letter
Tips & tricks for your LinkedIn profile
Inspiration from our Mentors & Professionals
Career coaching
Jobs at the VUB
Job platform & database
VUB Alumni Office
News
Calendar
Back
Go to overview
Search