Who is my study path counselor? Where is my class? How do I register my courses and when is my faculty secretariat open? The answer to these and many more questions can be found on student portal WeAreVUB 24/7. Or would you rather talk to us in person? We are here for you!
Extra power for your initiative!
VUB actively stimulates you to engage in university life. Student Information can be your first step. Our team can offer advice and support in the creation or management of a student organisation. Next to that, we help you to communicate your initiative or message to the student community.
What we can do for you
You can rely on us for answering your question, listening to your feedback, communicating your initiative and facilitating student life.
An answer to all your questions
Student Information provides answers to all general questions. For specific or complex questions we will find out for you where to go. We love to help you straight away at our counter or by phone and answer e-mails within one working day. We assist the community manager in answering questions through social media. We also manage this student portal.
Student Information publishes the most important information on the student portal, but also uses other communication media. Our storytelling on campus life aims at boosting student initiatives. Students and student services are welcome for communication advice or the mutual creation and launch of a campaign.
We also facilitate permission for activities or promotional actions on the Esplanade, Building D or the student restaurant.
Facilitate an active student life
Student Information supports student organisations on an administrative and financial level. We guide students in the start-up of a new organisation, offer advice and support in accountancy and management reports and pay the sponsorship by the student council. Also individual students can address us for advice and support for their initiative or event.
Next to that, we follow up on the current affairs of student life and assist student federation BSGgtgv and the student council. Every year we organise all together 'Redelijk Ongeregeld', the congress for the active student.
Lost and found
It's a dirty job, but someone has to do it. Even though caring for lost and found items does not really belong to our core business, we have often and gladly reunited students with their most precious possessions, such as mobile phones, keys, laptop battery chargers, hats, and gloves.
We are currently working with iLost on Campus Etterbeek. If you find anything on campus, please bring it to our Information desk so we can register it online. People who lost something are welcome to take a look on our iLost page to check if it has been found. Lost items are stored for 2 months.
Authentic, driven, and student-friendly. We have a passion for accurate information and a heart for every student.
Front Office: Our students
Our ‘front office’ channels of communication (desk, telephone, email, brochures, social media) are managed by both permanent and student employees. We strive for a stable team of students to guarantee the highest standards. Once or twice a year we publish job vacancies on the Job Board. Do you want to be part of our team?
Office management & organisation
Our Office Manager makes sure things keep running smoothly, whether it comes to administration, invoicing, infrastructure, ICT, planning, statistics, or student employee contracts. He organises events, manages the finances and administration of student organisations, and follows up on the Lounge Bar 1050 and activities on the esplanade. He tends to orderliness and cleanliness within the creativity and student-like vibe. He is the person you can turn to for all questions related to invoices, reservations, and payment.
Our communication officers are responsible for the latest student news on our different communication channels. They manage the PR as well as the student welcome initiatives for both Belgian and international students. They can help you with communication advice as well as with setting up a successful marketing campaign for your initiative.
Our editors need to make sure that all information on our student portal is accurate. They try to translate all aspects of the University into WeAreVUB as accurately as possible. Being content-related specialists, they provide the points of support for our ‘front office’ functioning.
Student organisations: Katia (Ekaterina)
Katia works behind the scenes to make sure the University’s student life is running smoothly. As the Student Societies Officer, she follows up on content-related issues. She's responsible for promoting the University’s active student life in addition to coordinating education initiatives for actively engaged students. Moreover, she manages the subsidy scheme for both student societies and initiatives. Katia can offer you advice with regard to procedures, regulations, and legislation.
Kotcoach Tino is here to coordinate the housing-life in our VUB-accommodations, prevent loneliness and instigate friendships. The Kotcoach will stimulate students in VUB-housing to turn their living-unit into a pleasant mini-community. On top of that, they can always address Kotcoach Tino if they need to talk, if there's a conflict in their unit or in case of inappropriate behaviour. If necessary, he can transfer students to the student service they need.