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BACK TO CAMPUS

On this website you will find information about the precautions that everyone on campus must follow and about services on our campuses. Below you’ll find an overview of the latest updates on the corona measures and the return to campus. Please visit this webpage regularly for the latest information.

Klik hier voor alle info in het Nederlands.

As of 6 July 2020 you can again organise events on VUB campuses. Please keep in mind the strict measures:

  • You can't organise receptions, cantuses or parties yet.
  • You can only organise sitting catering for max. 50 people, by respecting social distancing and service at the table. This is only possible in the open tent (Etterbeek), the restaurant with open windows (Jette) or in open air. You can also involve catering services on campus or elsewhere.
  • You have to create a script, also if you organise the event off campus. Download the template.
  • Events on campus are only allowed if they are requested and approved by Facility Services.
  • Events of external organisations need the approval of their template with safety measures by PRMI. You can still contact them by preventie@vub.be.
  • Find more detailled information in the guidelines events summer 2020 (in Dutch, but asap in English). 

Belgium does not follow EU regarding non-EU countries. VUB also decided not to allow study exchanges outside the EU during the first semester.

EUROPE

A further update has been issued by the Belgian government and VUB follows these measures in accordance to its own travel policy.  Belgium has opened its borders for travel within the European Union, including the United Kingdom and the four other Schengen countries (Switzerland, Liechtenstein, Iceland and Norway). However, it is up to each country to decide whether or not to open its borders. In order to know the situation in the country of destination, it is therefore advisable to consult the website of Foreign Affairs, and the website of the destination country or country of origin if travelling to Belgium.

OUTSIDE EUROPE

As far as countries outside the EU are concerned, some restrictions are still in place, but the EU has eased these for several countries. However, the Belgian government decided on 6 July NOT to follow the EU in this decision. VUB follows the Belgian authorities closely and will therefore maintain its currently travel advice, which remains in place until 20 August, until further notice.

Regarding any travel within the EU and to the other Schengen countries, members of staff wishing to travel to these MUST apply for academic leave (via TEO). They must also inform themselves with regards to any specific measure that are in place in terms of supplying a ‘health certificate’ indicating they are covid19-free. Equally, they must respect the instructions that are in place regarding e.g. quarantine in the country of destination, as well as the usual safety measures.

The following is not allowed (for the time being) until 20 August 2020, with the exception of the EU and Schengen countries listed above:

  • Fieldwork abroad
  • Group tours (excursions)
  • Invite a guest lecturer from outside the countries listed above to come to VUB during the defined period above.
  • Study trips, attending conferences, etc. in countries outside those listed above

For all other countries that are not in the lists above, the basic principle remains in place: the VUB will not allow staff or students to travel abroad for study and/or research purposes until 20 August 2020.

Furthermore, our university will of course continue to closely follow the advice of the government with regard to the coronavirus and will continue to align its own measures with these as much as possible in the future.

VUB also decided not to allow non-EU study exchanges for students during the first semester of 2020-2021. The majority of destinations was already on the 'red' list of Flemish universities. For some other destinations, students have an alternative within Schengen.

If you think you are eligible to apply for an exception to these rules, you can send a motivated request to: international.Relations@vub.be.

Our approach for the coming year is based on the following principles:
 
· we guarantee the quality of education
 
· we are committed to interaction with students
 
· we focus on blended learning: a mix of on-campus and online education
 
· we guarantee the Brussels experience and the student experience
 
· we organise international mobility
 
· we are an inclusive university and are attentive to disadvantaged groups
 
Together we will get through it. Keep strong and stay safe!

Lots of VUB staff have pitched in to ensure things run smoothly in this strange year of the virus – for which we say thank you! For anyone who has to be on campus and is wondering what all these staff are doing, here’s a brief overview of their duties.

Stewards
Stewards are primarily responsible for crowd control and handing out safety kits at the distribution points. They manage the flow of students and ensure that the corona safety measures are respected. Checking adherence to social distancing is a crucial part of this role: at entrances, info points and in waiting rooms. They also check that everyone wears a face mask in public areas of the buildings and that there is sufficient disinfectant hand gel and paper towels available everywhere. They direct students to their exam locations and answer their questions, as well as installing signage and furniture.

Exam invigilators
Faculties have monitored exams for many years. This year, invigilators have a number of extra tasks, such as checking that incoming students disinfect their hands, indicating that students may remove their masks at the beginning of the exam and checking compliance with circulation rules for entering and leaving the exam hall.

Safety first

VUB puts the safety of its students, staff and academics first. We are allowing the gradual restart of activities on our campuses in a safe manner and applying the guidelines set by the federal government. VUB is counting on every campus visitor to follow the precautionary measures. This is the only way we can guarantee everyone’s safety.

Questions or feedback?

Do you have questions about the coronavirus at VUB or the return to campus? First consult the updates and the answers to the FAQs. Can’t find an answer to your question in the list? Email backtocampus@vub.be and we will reply during opening hours.

Precautions

Wash your hands and keep distance, these measures are well-known by now. VUB closely follows the measures of the Belgian government. We ask you to do the same, and to stay up-to-date on possible changes. On this page, we focus on practical guidelines for VUB.

Klik hier voor de informatie in het Nederlands

Strong together! Summary of some essential regulations

  • Wear a face mask. There is 1 VUB Safety kit for everybody.
  • Always keep to the right and move counterclockwise.
  • Priority rules for stairs and doors: 'leaving' has priority on 'entering', 'coming down' on 'going up'.
  • Follow all signage and instructions.
  • Only 1 person in elevators.
  • Wash your hands and keep your distance.
  • Give feedback to each other and report unsafe situations.
  • Being on time is a safety measure. Everything takes more time than usual.

For everybody


Precautions by the Belgian government

Check the guidlines

For staff, services and departments


Precautions for a gradual restart of the university

Overview of all measures

For lecturers for oral exams


Guidelines for the practical exam organisation and examination

Practical tips

For students


Practical tips for study and exams in times of corona

You can do it!

VUB Safety kit & material: Be on time, students!

  • There is 1 VUB Safety kit for everybody with face mask and disinfectant
  • Staff gets it in the mailbox at home
  • Students pick it up at tent on the campus, from 8 a.m. tot 4 p.m.: 
    • Etterbeek: white tent
    • Jette: tent @ student restaurant.
  • Attention:
    • As from Wednesday 1 July, safety kits in Etterbeek will only be available at the Infopoint during the fixed opening hours.
    • As from Monday 29 June, safety kits in Jette will only be available at the GF secretariat (or limited via stewards on campus) during the fixed opening hours.  
  • Services get practical instructions by Prevention & Environment in the feedback on their safety script. Facility Services contacts the CoronaSafe person for practical implementation.
  • Everybody can download 'backtocampus' signage from the MAX VUB-style platform.

Follow the signage and keep to the right

  • Keep to the right in corridors, on stairways and campus paths.
  • Move counterclockwise in closed spaces.
  • Follow all signposts and instructions.
  • Avoid passing each other. If that is not possible, the person leaving the room has priority.
  • Only one person at a time may use the lifts. Take the stairs whenever possible.
  • On narrow stairways, the person coming down has priority.

Always keep distance of 1,5m

  • Teleworking remains the norm.
  • Only employees or students whose presence is essential may come to campus.
  • Anyone who comes to campus must fully respect social distancing. Also while entering or leaving a room.

Wash your hands regularly

  • Limit the number of people in washrooms according to the number of sinks. If this prevents people from maintaining 1.5m distance, limit numbers further. Wait your turn outside.
  • Flush the toilet with the lid closed.
  • Wash your hands before and after using the toilet.
  • Do not use electric hand dryers. Use only paper to dry your hands.
  • If paper or soap is running out, alert infradesk@vub.be right away.
  • There is an intensive cleaning of public spaces. Services keep their workspace clean.
  • Bring your own water. Fountains, and possibly vending machines, will be out of order.

Wear a face mask

  • Wear a face mask in VUB buildings, until you reach your desk or office. After that, the rules specific to your department apply.
  • This means:
    • Outside on the campuses:
      • a mask is strongly advised at any time
      • a mask is obligatory when a lot of people gather, cf. the rules of the government
      • a mask is obligatory for stewards
    • Inside in VUB buildings:
      • a mask is obligatory
        • in public spaces and at service desks
        • in exam rooms or workspaces when specific instructions prescribe them
      • you can take off your mask when there are no instructions
        • at a written exam as soon as everybody is seated and the responsible person explicitly gives permission
        • at an oral exam if there is enough protection through plexi glass
        • at your workspace

To put on your face mask

  1. Disinfect your hands.
  2. Hold the mask by the elastic.
  3. Place the elastic over your ears.
  4. Make sure the mask covers your nose, mouth and chin. Wear it for max 8 hours.
  5. Avoid touching it. If you do touch it, wash or disinfect your hands again.

To take off your face mask

  1. Push your chin forward.
  2. Hold the mask by the elastic, remove from your face and do not touch the front of the mask.
  3. Place the mask with the dirty side down in a washable container until it can go in the washing machine at 60°C.
  4. Or wash it immediately at 60°C. (max 50 times).
  5. Wash your hands again with soap and water.

Adjust your behaviour

Everyone is responsible for ensuring that the virus is spread as little as possible, i.e. slowed down. Even if you're not sick yourself, you can spread the virus. The Vrije Universiteit Brussel therefore asks all students, academics and staff to adjust their behaviour accordingly and to observe the following prevention and hygiene rules:

  • Try to avoid body contact: keep a sufficient distance (i.e. one metre) from each other. Do not greet each other with a kiss or a handshake;
  • Wash your hands regularly and thoroughly;
  • Cough in a paper tissue (and throw it away in a closed bin afterwards), or in your elbow.
  • Use paper tissues to blow your nose;
  • Avoid touching your face with your hands as much as possible;
  • Air the rooms frequently;
  • Stay at home in case of illness;
  • Teleworking is possible. To discuss with your head of department. Make sure your Skypeforbusiness is active/online so you can easily stay in touch with colleagues.

Do not hesitate

  • Are you sick? Don't hesitate: stay at home and consult your doctor immediately.
  • Did you have contact with a Corona patient? Don't hesitate: inform the VUB immediately via coronavirus@vub.be, stay at home and consult your doctor.
  • Have you been diagnosed with the Coronavirus? Don't hesitate. Stay home and notify the VUB immediately via coronavirus@vub.be. VUB wishes you all the best!

 

VUB thanks everyone who adheres to the precautions and responds quickly. We sympathise with all Corona patients and hope for a quick recovery for everyone.

CAMPUS FACILITIES

What's open? What's still closed? Where can I find more information on how things will work out?

Klik hier voor alle info in het Nederlands

Services and campus facilities Etterbeek Jette
Study GuidanceStudy guidance provides a service for students on campus during the summer period, at the Meeting Point. All safety measures will be taken. They also remain available by email via guidance@vub.be or by telephone at 02 629 23 06. Appointments are preferably still organised from a distance (for example via video call).

The study space will be open in July. You'll find a quiet space there between 9 a.m. and 5 p.m."
Study guidance provides a service for students on campus during the summer period, at the Meeting Point. All safety measures will be taken. They also remain available by email via guidance@vub.be or by telephone at 02 629 23 06. Appointments are preferably still organised from a distance (for example via video call).

The study space will be open in July. You'll find a quiet space there between 9 a.m. and 5 p.m."
LibraryThe Central Library reopens on July 6th. Starting Monday June 15 it will be possible to return borrowed material via the book return box in the entrance hall. This is possible from Monday till Friday from 9 a.m. till 6 p.m. and on Saturday from 10 a.m. till 4 p.m.
The Library remains available via info@biblio.vub.ac.be
Check out the FAQ from the Library!"
The Medical Library reopens on July 6th. Starting Monday June 15 it will be possible to return borrowed material at the counter. This is possible from Monday till Friday from 8:30 a.m. till 12:30p.m. and from 1:30p.m. till 4:30 p.m.
The Library remains available via info@biblio.vub.ac.be
Check out the FAQ from the Library!"
CAW Brussel >>> Contact CAW Etterbeek/a> >>> Contact CAW Jette
Researcher Training & Development Office The Researcher Training & Development Office is only available via doctoral.schools@vub.be
Computer Rooms The computer rooms are closed The computer rooms are closed
Crazy Copy Center Crazy Copy Center is closed but offers a digital service with the possibility to collect or send documents. Contact them at crazycopy@vub.ac.be or have a look at their Facebook
HousingHousing remains available for you!

You can email to huisvesting.housing@vub.be 
You can reach them by telephone at 02 629 28 31 from Monday till Friday from 8:30 till 12:30 and from 13:30 till 16:30. Service on appointment is possible from 25 May (through phone or mail).
After 4:30 pm you can contact the concierge of your building for urgent matters
*After 11 pm you can contact campus securityfor urgent matters"
Housing remains available for you!

You can email to huisvesting.housing@vub.be 
You can reach them by telephone at 02 629 28 31 from Monday till Friday from 8:30 till 12:30 and from 13:30 till 16:30. Service on appointment is possible from 25 May (through phone or mail).
After 4:30 pm you can contact the concierge of your building for urgent matters
*After 11 pm you can contact campus securityfor urgent matters"
Student Information Student Information opens on May 18th and can be contacted by phone again at 02 629 20 10. It remains available via
info@vub.be and Facebook"
Student Information opens on May 18th and can be contacted by phone again at 02 629 20 10. It remains available via
info@vub.be and Facebook"
ING Bank ING bank on the campus in Etterbeek is closed.
*All SelfBank machines remain open.
*All transactions remain possible via the ING Smartbanking app as well as online.
International Relations OfficeIRMO is available via international.relations@vub.be and 02 614 81 01. the IRMO Welcome & Information Desk remains physically closed but appointments for digital consultation can be made via mail or phone. "IRMO is available via international.relations@vub.be and 02 614 81 01. the IRMO Welcome & Information Desk remains physically closed but appointments for digital consultation can be made via mail or phone."
Student Jobs Student jobs is only available via studentenjob@vub.be Student jobs is only available via studentenjob@vub.be
Education and Student Administration Education and Student Administration is only available via studentadministration@vub.be Education and Student Administration is only available via studentadministration@vub.be
Social legal & financial supportSocial legal & financial support is available on campus again from 18 May. Appointments on campus are possible from Tuesday till Friday from 11 a.m. till 12:30 p.m. and from 1 p.m. till 3 p.m. Online appointments remain possible.
Make an appointment.
You can also contact them at studentenstatuut.studiefinanciering@vub.be"
It's possible to schedule an online appointment with Social legal & financial support.
Make an appointment.
. You can also contact them at studentenstatuut.studiefinanciering@vub.be"
University general medical practice The general medical practice is open. There are a few measures to guarantee everyone's safety. Check the information on the website of medical practice Patio
Standaard Student Shop The Standaard Student Shop has limited opening hours. There are a few measures to guarantee everyone's safety. The Standaard Student Shop has limited opening hours. There are a few measures to guarantee everyone's safety.
CafetariaThe Cafetaria is open from Monday till Friday (7h30 till 15h45) with a limited assortment. Meals to heat up are also available. Use the side entrance to get in, the main entrance on the Esplanade is used as exit.
Do you want to order for your department? Place your order through this form. You can pick up your order until 13h.

As from June 29th you can again enjoy a hot meal in the restaurant on campus Etterbeek between 11h30 and 13h45. During the summer holidays there is a daily choice between 3 fresh dishes and salads. You can consume lunch on the spot in the restaurant or on the terrace or take out your meal to eat in your office or outside. Check the menu here. Warms meals are also offered as take away.
Please follow the directions provided on the spot. In addition the social distancing rules remain applicable.
The take-away of the cafeteria (Agora building) is closed from Wednesday 1 July.
From 1 July VUB students and staff are welcome in the UZ staff restaurant for hot and cold menus throughout the summer from 11.30 am to 2.30 pm. These can be taken away or consumed on site from 11.30am to 2.10pm in fixed 20-minute slots distributed according to the initials of the surnames. From 1.30 pm free slots are also available for those who have not succeeded in consuming a meal on the spot within the proposed slots.
At the sandwich bar from 7.30am to 2.30pm you can buy sandwiches or cold dishes and desserts at the reduced rate for UZ staff. Purchases here must be taken with you and may not be consumed in the staff restaurant.
Students and VUB staff can also visit the UZ visitor's cafeteria from 7 a.m. to 8 p.m. on 1 July. There they can purchase sandwiches or salads and take-away meals on presentation of their VUB badge or student card. The range here is slightly more extensive than the take-away range that is now available and offered at VUB staff rates (A B C).
The coffee bar in the outpatient clinic is also open daily from 7.30 am to 5 pm. Hot drinks are available here at a 15% discount on presentation of VUB badge or student card.
Bar Pilar Bar Pilar remains closed until further notice
Opinio Opinio will be closed from Monday 6th of July.
Complex Complex remains closed until further notice
Bocadillo Bocadillo remains closed until further notice
Vroom Vroom Vroom Vroom coffee truck won't be on campus
Kinetiek Kinetiek is open. More information about making an appointment or safety measures can be found via the website
Sports departmentFrom July 6th we will reopen the swimming pool and sport halls. Individual sporters can check www.vub.be/en/sport for more information and updates.
Clubs or schools and groups can use all sport facilities via their contract.

Basic Fit is open as usual but follow the guidelines and regulations. More information can be found on their website.

The reception of the sports department will be open from Monday 6th of July:
- on weekdays from 9 a.m. till 9 p.m.
- on Saturday from 12 p.m. till 4 p.m.
- on Sunday from 10 a.m. till 4 p.m. You can also send a mail to sport@vub.be
Basic Fit is open as usual but follow the guidelines and regulations. More information can be found on their website..
Dilemma Dilemma is open - only by appointment. You can call via 02/629.23.40 Dilemma is open - only by appointment. You can call via 02/629.23.40
ACTO ACTO is available via acto@vub.be and 02/629.10.68 ACTO is available via acto@vub.be and 02/629.10.68
ICT Helpdesk ICT Helpdesk is available via:
helpdesk@vub.be
02/629.37.37
>>>To the VUB Service Portal
ICT Helpdesk is available via:
helpdesk@vub.be
02/629.37.37
>>>To the VUB Service Portal
Day-Care Centres The day-care centre in Etterbeek remains open following the guidelines of Kind & Gezin The day-care centre in Jette remains open following the guidelines of Kind & Gezin
Centraal magazijn and Postal DistributionCentraal Magazijn (building F0 entrance on street side next to rotule 5) is open on weekdays from 8 a.m. till 12 p.m. and from 12.30 p.m. till 4 p.m. Postal distribution for VUB entities is starting up again. Would you like to make use of it? Send an e-mail to danny.van.den.bosch@vub.bePostal distribution for VUB entities starts up again. Would you like to make use of it? Send an e-mail to danny.van.den.bosch@vub.be.
Access Control ServiceAccess Control Service (building E,rotule 4 esplanade level opposite entrance to student restaurant) is open on
Monday and Wednesday from 8 a.m. till 3 p.m.
Tuesday and Thursday from 8 a.m. till 10 a.m. and till 3:30 p.m.
Friday from 12 p.m. till 3:30 p.m.
Technical service limited services
Security Security remains available 24/7.
In Etterbeek security is in building X4 at entrance 6 and you can reach them
*via bewaking@vub.be
*via 02/629.21.76
Security remains available 24/7.
In Jette you can find them next to Student Housing at the Student Homes and you can reach them:
via *bewakjet@vub.ac.be
*via 02/477.41.41
Pick up points VUB safety kitYou can get your VUB safety kit at Student Information between 9 a.m. and 5 p.m.You can get your VUB safety kit at the Faculty secretariat.
Faculty secretariats
ES The faculty secretariat ES is only available via email via faces@vub.be - Don't hesitate to ask for a Skype-call!
GF The faculty secretariat GF is only available via secretariaat@gf.vub.ac.be
IR The faculty secretariat IR is only available via secretariaat.ingenieurswetenschappen@vub.be or by telephone at 02/629.29.01
LK The faculty secretariat LK is available again at room 2L202. You can also still reach them via faclk@vub.be or Facebook.
>>> Chat via Facebook
LW The faculty secretariat LW is only available via faclw@vub.ac.be rom July 15th till August 17th
PE The faculty secretariat PE is only available via facpe@vub.be 
RC The faculty secretariat RC is only available via faculteit.rechten@vub.ac.be You can make an appointment: send a mail to the faculty secretariat to do so.
WE The faculty secretariat WE is only available via facwe@vub.be or by telephone at 02/629.12.95

External exam locations

In order to guarantee maximum social distancing, some exams from the first session will take place at inspiring locations in the city: the Museum of Art and History in the Cinquantenaire Park. And the Square at Central Station. Those who can, will come by bike. Both locations are also easily accessible by public transport.

Art & History Museum


Cinquantenaire in Brussels

Check out the location

Square


Mont des Arts at Central Station

Check out the location

Studying and exams in times of Corona

Klik hier voor alle info in het Nederlands

Questions about exams - for students

Read the answers to the frequently asked questions about exams in the list below. More practical information can be found on the student website.

Many exams will be held remotely or taken in a digital format. If this is not possible, exams can be held on campus or external locations. Please regularly check Canvas for updates and announcements regarding the assessment of your courses. The address of the external locations will be communicated in a timely manner. You can use GoogleMaps to plan your route.

How do I keep a safe distance when taking public transport to and from exams? 

Distancing measures on public transport are the responsibility of the transport operators (MIVB, De Lijn, TEC, NMBS). On Brussels trams, seats that may not be used are clearly marked. Please follow the appropriate measures. For more information, consult the operators’ websites.

Do I need a declaration to go to the exam? Is taking an exam considered a necessary journey?

We are currently unable to answer this question. It will depend on the decisions of the National Security Council.

We are currently unable to answer this question. It will depend on the decisions of the National Security Council.

We will ensure that both students and lecturers remain at least 1.5m from each other at all times. The number of students in each room or auditorium will be strictly limited. Students will be spread out within the room. Locations will be thoroughly cleaned and disinfected between exam sessions.

Yes, the hall will be cleaned and disinfected after every group exam. For oral exams, the desk will be disinfected after each exam. Lecturers will be responsible for disinfecting the office or exam hall for oral exams. They will receive clear instructions about safety and hygiene.

Yes. Every student will receive a bag containing hand sanitiser, face mask, lanyard and leaflet with clear instructions for use.

In accordance with the Flemish emergency decree for higher education, this is allowed. The university may exceptionally make changes to the modes of examination. Exam formats may be changed here and there. The exact exam format will be developed and communicated via Canvas as soon as possible. The final exam schedule will be shared online between 4 and 11 May.

How will you ensure all students are assessed fairly, when not everyone has the same exam format? 

Using learning objectives and a test matrix, the lecturer can offer an equivalent exam, even if it takes a different form due to necessity/force majeure.

Yes. This is considered a one-off essential journey. In Belgium, you do not need a declaration. If you are travelling from another country, you will need a declaration to cross the border. You can request this via coronavirus@vub.be.

Who can I contact with complaints about the education and exam organisation?

You can consult the reporting point which has been set up in your faculty for this purpose. We will continue to listen to your concerns about education and exams in the coming period! 

Questions about campus facilities during the exam period

Read the answers to the frequently asked questions about the campus facilities during the exam period in the list below.

Working in times of corona

It is not easy to work in these circumstances. VUB thanks all their staff for their effort and resilience.

Klik hier voor alle info in het Nederlands

Info for lecturers


WeAreVUB Staff Education & website Education & Student Affairs

Exams

Info for staff


WeAreVUB Staff, message board for staff

Stay up-to-date

Info for researchers


Sharepoint Research & Data Management

Keep researching

Health and wellbeing


Tips. Overview services. Want to talk to someone?

Find support

Oral 'face-to-face' exams


For lecturers and collaborators

Guidelines & tips

Written exams 'on campus'


For lecturers and collaborators

Guidelines & tips

Online exams


For lecturers and collaborators

Helpdesk

Art and History Museum & Square

All you need to know about the external exam locations

Check it out

FAQ

Klik hier voor alle info in het Nederlands.

Do you have any questions about the gradual return to campus? You will find the basic rules under the 'Precautions' tab of this site. Be sure to check the updates as well.  

Below you'll find answers to more specific frequently asked questions (FAQ). Is your question not listed here? Feel free to send an e-mail to backtocampus@vub.be. And if, in your opinion, certain information or measures are missing, please let us know via the online web form!

Questions about possible contamination

Read the answers to the frequently asked questions about possible contamination in the list below.

A person who may be infected with the coronavirus is asked to stay at home and consult a general practitioner. We recommend avoiding social contacts.

In order to facilitate contact tracing in case of effective infection, the VUB can draw up a list of the days and times when the infected person was present during exams (in case of a student) or at his service (in case of a staff member).

In addition, the general precautionary measures and guidelines of the Federal Public Health Department must be followed.

You inform the VUB by sending an email to backtocampus@vub.be. Your email will be followed up immediately.

If you are an employee of the VUB, you must report your sick days in TEO.

You notify the VUB immediately via backtocampus@vub.be if:

  • You are a student or employee of the VUB and you have been diagnosed with the coronavirus. In this case, you fill in your sick days on TEO (as a staff member) or report your illness to the faculty secretariat (as a student). In case of force majeure, as a student you can ask for the exam to be rescheduled.
  • you are a student or employee of the VUB and you suspect that you are infected with the coronavirus;
  • you are a student or employee of the VUB and you have come into contact with a corona patient;
  • you have come into contact with a corona patient and shortly afterwards visited one of the VUB campuses of the VUB.

If you are a student, your mail will be forwarded to the Infopoint. If you are an employee, M&O will handle your mail. If necessary, the first-line centre dispatches your mail to other services involved (e.g. infrastructure).

The VUB will treat all personal data you provide in your mail confidentially.

In case of notification of contamination, the VUB follows the guidelines of the Federal Public Health Service, which state the steps to be followed in case of (possible) contamination.

In order to facilitate contact tracing in the event of effective infection, the VUB can draw up a list of the days and times on which the infected person was present during examinations (in the case of a student) or at his service (in the case of a staff member).

Anyone who has been infected may not re-enter the campus until a doctor has declared him/her healthy.

My colleague or fellow student is infected with the coronavirus. What should I do?

Avoid contact with your colleague. Be vigilant for the symptoms of the coronavirus (fever, cough, respiratory problems, sore throat, headaches and muscle aches). If you do not feel well, let the VUB know in time via backtocampus@vub.be and call your doctor.

Furthermore, all 'regular' precautions for the virus are of importance. You can read these here.

If you are at home or in your kot in Brussels, you have no regular doctor and suspect you may be infected with coronavirus, call 1710. Via this number you will reach a helpline staffed by GPs, who will advise you and refer you if necessary.

You can also contact the university group practice of the VUB for a telephone consultation on 0032 2 897 19 50.   

If you have a regular doctor, you should call them.

For anyone stuck in Brussels, you should call the new number 1710 rather than the emergency number 112, which gets overloaded faster.

Questions concerning access to buildings and infrastructure

Extensive information about access and opening hours of services and buildings on the campuses can be found under the tab 'Campus facilities' of this service.

For those who have to be on campus, the following guidelines apply:

  1. Follow the signs
  2. Keep to the right
  3. Only 1 person in the elevators
  4. On narrow stairs, give way to those who descend
  5. Wear a mouth mask in the VUB buildings until you reach your destination. After that, the specific rules of that place apply.

For those staying at a VUB dorm, the following guidelines apply: 

  • Maintain a distance of 1,5 meter from people outside your unit.
  • Each VUB-unit is considered a social bubble/household. With the people of your unit, you do not need to maintain social distancing. All other safety measures concerning the hygiene in your unit remain and must be respected at all times.
  • Inviting visitors is only allowed with the approval of your dormmates and on agreed upon moments. You can invite 1 person in your room, and be present with 6 people at most in the kitchen. Carefully follow all the government measures and respect one another. The safe use of the areas that are shared by your dormmates remains the priority. Preferably meet outside of the unit.
  • Students returning from abroad to Belgium must spend 14 days in home isolation following the guidelines onwww.info-coronavirus.be.
  • Ensure proper ventilation of the areas. Frequently open the windows.
  • Do not share cutlery, cooking appliances or other objects. Wash thoseitems after use with hot water and washing-up liquid.
  • Ensure proper hygiene and cleanliness in the dorms: wash your hands, take out the garbage frequently, clean all handles and surfaces in the common areas after using them… Preferably use a solution of 1% bleach (1 tbs bleach in 1 litre water) or use a cleaning product containing bleach. Provide these additional cleaning products yourself.
  • If you are showing symptoms such a fever, couch, runny nose or difficultybreathing, contact your general practitioner via phone or the University general medical practice. Isolate yourself and contact Student housing immediately if an infection with corona is suspected. Student housingwill alert your dormmates and communicate the necessary guidelines.

 

 

Questions about mobility

Read the answers to the frequently asked questions about commuting and travelling to and from the VUB in the list below.

Yes, but only in accordance with the instructions of the transport companies. That means that you use mouth masks in stations, buses and trams, and on platforms and at stops. Keep your distance where possible.  

Carpooling is possible, but the minimum distance of 1.5 meters must also be respected inside the vehicle. The number of people that can travel together therefore varies according to the type of vehicle. Regular airing and cleaning of the vehicle is recommended. 

No. Cycling and walking are largely done in the open air, where the risk of contamination is much lower.  However, make sure to keep a sufficient distance from other road users.

The Vrije Universiteit Brussel does not allow international travel for staff and students for study or research purposes until 20 August 2020, with the exception as from 30 June of the countries mentioned below: 

  • The countries of the European Union
  • The United Kingdom
  • Switzerland
  • Liechtenstein
  • Iceland
  • Norway

OUTSIDE THE EU

  • Algeria
  • Australia
  • Canada
  • Georgia
  • Japan
  • Montenegro
  • Morocco
  • New Zealand
  • Rwanda
  • Serbia
  • South-Korea
  • Thailand
  • Tunisia
  • Uruguay

The exception for the above countries is in line with the government's travel policy, which was relaxed on 30 June 2020.

However, it is up to each country to decide whether or not to open its borders. In order to know the situation in the country of destination, it is therefore advisable to consult the website of Foreign Affairs and the website of the destination country or country of origin if travelling to Belgium.

For students who have planned an exchange or internship at the VUB it is recommended to contact their exchange coordinator/internship supervisor at their home university and those at the VUB to discuss an alternative. The VUB International Relations office can also give further advice on exchange programmes and internships for students at VUB.

Foreign incoming delegations are postponed until 20 August 2020, with the exception as from 30 June of the countries mentioned below: 

  • The countries of the European Union
  • The United Kingdom
  • Switzerland
  • Liechtenstein
  • Iceland
  • Norway

 

OUTSIDE THE EU

  • Algeria
  • Australia
  • Canada
  • Georgia
  • Japan
  • Montenegro
  • Morocco
  • New Zealand
  • Rwanda
  • Serbia
  • South-Korea
  • Thailand
  • Tunisia
  • Uruguay

The exception for the above countries is in line with the government's travel policy, which was relaxed on 30 June 2020. 

However, it is up to each country to decide whether or not to open its borders. In order to know the situation in the country of destination, it is therefore advisable to consult the website of Foreign Affairs and the website of the destination country or country of origin if travelling to Belgium.

Foreign jurors in doctoral defences participate by videoconference.

Yes. There is a quarantine of 14 days, to be spent in Belgium. No movement is allowed during this period.

The quarantine also applies to students returning or commuting from the neighbouring countries of the Netherlands, Luxembourg, Germany or France to attend exams. These students must apply for a certificate.

Yes. There is a quarantine of 14 days, to be spent in Belgium. No travel is allowed during this period, not even for work. Teleworking is allowed.

Students must follow the local guidelines of the country/region if there is a departure advice. Either the guidelines of the Belgian authorities are followed in case of a return advice. The International Relations Office can support students in case of an early return. See also 'Do returning VUB students from abroad have to be quarantined?

Staff members must follow the local guidelines of the country/region if there is a departure advice. In other words, they must follow the guidelines of the Belgian authorities in the event of a return advice. The International Relations Office can provide support in the event of an early return. See also 'Do returning VUB staff from abroad have to be quarantined?

The Vrije Universiteit Brussel does not allow international travel for students for study or research purposes until 20 August 2020, with the exception as from 30 June of the countries mentioned below: 

  • The countries of the European Union
  • The United Kingdom
  • Switzerland
  • Liechtenstein
  • Iceland
  • Norway

OUTSIDE THE EU

  • Algeria
  • Australia
  • Canada
  • Georgia
  • Japan
  • Montenegro
  • Morocco
  • New Zealand
  • Rwanda
  • Serbia
  • South-Korea
  • Thailand
  • Tunisia
  • Uruguay

The exception for the above countries is in line with the government's travel policy, which was relaxed on 30 June 2020.

However, it is up to each country to decide whether or not to open its borders. In order to know the situation in the country of destination, it is therefore advisable to consult the website of Foreign Affairs.

The Vrije Universiteit Brussel does not allow international travel for staff for study or research purposes until 20 August 2020, with the exception as from 30 June of the countries mentioned below: 

  • The countries of the European Union
  • The United Kingdom
  • Switzerland
  • Liechtenstein
  • Iceland
  • Norway

OUTSIDE THE EU

  • Algeria
  • Australia
  • Canada
  • Georgia
  • Japan
  • Montenegro
  • Morocco
  • New Zealand
  • Rwanda
  • Serbia
  • South-Korea
  • Thailand
  • Tunisia
  • Uruguay

The exception for the above countries is in line with the government's travel policy, which was relaxed on 30 June 2020.

However, it is up to each country to decide whether or not to open its borders. In order to know the situation in the country of destination, it is therefore advisable to consult the website of Foreign Affairs.

Attention: members of staff wishing to travel to the above countries MUST apply for academic leave (via TEO). They must also inform themselves with regards to any specific measure that are in place in terms of supplying a ‘health certificate’ indicating they are covid19-free. Equally, they must respect the instructions that are in place regarding e.g. quarantine in the country of destination, as well as the usual safety measures.

Please read the terms and conditions of scholarship providers for incoming international scholarship students at VUB

VLIR-UOS

Given the expanding travel ban worldwide, it is not advisable for ICP-scholars to return home. In case they choose to do so, they will have to cover all costs made themselves and make sure to inform the programme coordinators on their plans. The latter is also stipulated in the individual contracts of each scholar.

The scholarship allowance for master students is a lump sum totalling 12 (for the one year programmes) or 24 times (for the two year programmes) the foreseen monthly allowance. The allowance is paid to each scholar independent of the time of graduation. The scholars keep receiving their monthly allowance, even if they would not be in Belgium, allowing for a certain flexibility. The scholarship will not be suspended in case a scholar decides to return home, nor will it be extended.

China Scholarship Council

Students with an CSC scholarship who return home have to contact the Chinese embassy in Belgium. Scholarship matters will be looked at case-by-case. According to the general guidelines, students are entitled to one return flight ticket for their stay at VUB.

Erasmus scholarship

Erasmus students at VUB receive their scholarship from their home university. If you would like to return home, inquire at your home institution for scholarship implications. 

Master Mind scholarships

Information is not yet available.

Other scholarship schemes

Students with a scholarship from their own country or another scholarship should coordinate the possibilities to return home with their scholarship agency.

The following rules apply for outgoing Erasmus+ students whose exchange was impacted due to the Corona virus (Force majeure). To receive the full Erasmus+ scholarship or to receive a compensation for extra costs, you will have to send a signed declaration of honour to exchange.outgoing@vub.be. You will receive this document from us by the end of April. Please take a good look at the situations described below and don’t hesitate to contact the exchange team if you have any questions.

1.  Students who weren’t able to go on exchange

a. This only applies to students whose exchange has been cancelled because of the Corona virus, or who weren’t allowed to travel to their host institution.

b. If you made any expenses that you can’t (partially) reclaim via an insurance or if you aren’t able to cancel your flight ticket/rental agreement, you can apply for a refund via your scholarship. Please send us a proof of your costs and the inability to recover them.

2. Students who returned early

a. Students who had to return early due to the Corona virus will receive their scholarship for the duration of their stay abroad.

b. Students who fulfil one of the requirements below, will receive the full grant amount mentioned in the grant agreement:

i. The student partakes in alternative activities organised by the host institution (e.g. online classes)

ii. The student is unable to (partially) recover costs that are directly and exclusively connected to the cancelled stay (e.g. rent) and proves this with the necessary documentation.

3. Students whose exchange activities have stopped, but that stayed abroad

a. Students receive a scholarship for the period during which academic activities or internship activities took place.

b. Students will receive the scholarship for the foreseen period if they fulfil one of the following requirements:

i. The student partakes in alternative activities organised by the host institution (e.g. online classes)

ii. The student can’t leave because of government regulations (e.g. travel restrictions).

c. Students who are unable to return home at the end of their exchange period due to government regulations (local or in your home country), can apply for financial support for the additional time abroad.

Questions about insurance

Read the answers to the frequently asked questions about insurance in the list below.

In case of early return of students from abroad: which costs will be reimbursed (rent, etc.) by the insurance?

Students should consult their personal insurance broker.

Does VUB intervene in the cancellation of travel & accommodation costs of staff members due to the coronavirus?

The VUB BCS travel assistance insurer does not intervene in case of cancellation due to the outbreak of the coronavirus.

Actions that can be taken:

  • Please contact the travel agency. They may propose to cancel the trip for a limited cost or to rebook the tickets.
  • If necessary, contact the agency that cancelled the activity (for which travel & accommodation expenses were incurred) and check whether and to what extent they reimburse the expenses incurred.

My trip abroad within the framework of an externally financed project will not take place. To which interventions am I entitled?

In this case, be sure to contact the body financing the project or consult their website to see what intervention or solutions they might propose. The VUB BCS travel assistance insurer does not intervene in case of cancellation due to the coronavirus outbreak.

Actions that can be taken:

  • If necessary, the travel agency can be contacted. They may propose to cancel the trip for a limited cost or to rebook the tickets.
  • If necessary, contact the agency that cancelled the activity (for which travel & accommodation expenses were incurred) and check whether and to what extent they will reimburse the expenses incurred.

No.  If you, as organizer, took out an event/cancellation insurance yourself, we advise you to contact the insurer. However, there is little chance that the insurance will provide cover in the event of a pandemic.

In case of cancellation of an event you organized, please contact the registered participants, suppliers and other contracting parties.

When events are cancelled, this means that the registration fees have to be refunded to the participants (unless the event is rescheduled and the participant agrees to let the organizer keep the registration fees). However, damages, such as hotel expenses, transport, etc., cannot be claimed back by the participants, since the government has explicitly forbidden events since March 13th and therefore there is a case of force majeure. However, we recommend that you always check the contracts themselves, as situations of force majeure can be contractually extended/limited/...

Financial arrangements will also have to be made with suppliers, which may result in costs having to be paid. Suppliers must be able to provide proof of the costs they have already incurred (incurred before the force majeure situation, 13 March 2020). Only these costs will have to be paid by the organizer. Again, no damages can be claimed as a result of the dissolution of the agreement as there is force majeure at stake (again, read contract for any force majeure clauses).

However, we recommend postponing events (to a date to be determined at a later date) rather than cancelling them.

Vanbreda Risk & Benefits has taken a number of preparatory measures in order to continue to guarantee its services. They recommend using their digital channels: the Vanbreda Health Care app or their Health Care website www.vanbreda-health.be/nl/ for the handling of claims (such as reporting hospitalisation and serious illness, filing medical expenses and other questions). Accessibility by telephone may be limited due to exceptional circumstances and mail distribution could be compromised.

Questions are best asked via the website

If you have not yet signed up for their digital services, you can find all the information you need to register at www.vanbreda-health.be/nl/ik-word-digitaal/. Download their app by scanning the appropriate QR-code:

Questions about personal well-being

Read the answers to frequently asked questions about personal well-being in the list below.

First of all: it is a normal reaction to experience feelings of anxiety, stress, insecurity and even panic when hearing and reading all the news, speculations and measures concerning the corona virus at the moment. Here are some tips to keep it in context and not to worry unnecessarily:

  1. Listen to experts: make sure you have correct facts and look at things from the right perspective. Don't search too much for information about the coronavirus on the internet yourself. Pay special attention to information from credible sources and experts. For example, there is a government website that offers useful and correct information. Also feel free to share this information with your friends and family. Of course, you will also find useful information on this very website.
  2. Stay connected. Maintaining social networks can promote a sense of normality. You can share and discuss feelings and concerns with each other, relieving your stress. Be careful because fear is also contagious. If you talk to a lot to people who are scared, you will become scared yourself. So look for people who are calmer. It will have a more positive effect on you.
  3. Seek additional help. If you are overwhelmed by fear or other long-lasting reactions that influence you negatively, it is best to seek help. You can contact the VUB for professional help by a student psychologist from VUB Student Counselling or an employee of CAW. International students can contact https://www.chsbelgium.org/en/ for a professional chat. VUB staff can contact BRUCC via brucc@vub.be (tel.: 32 (0) 476 600 130).

Feeling confused and anxious about the coronavirus situation? As a student, you can contact the student psychologists at the VUB with your concerns. You can schedule an appointment with a student psychologist via the student website. When making your appointment, you can use the online scheduling tool to indicate your preferred contact method.

The same working method applies to appointments with a Learning Path Counsellor or Study Advisor. If you are in guidance, you can contact your counsellor via email or online tool.

Questions about events

Read the answers to the frequently asked questions about events in the list below.

As of 6 July 2020 you can again organise events on VUB campuses. Please keep in mind the strict measures:

  • You can't organise receptions, cantuses or parties yet.
  • You can only organise sitting catering for max. 50 people, by respecting social distancing and service at the table. This is only possible in the open tent (Etterbeek), the restaurant with open windows (Jette) or in open air. You can also involve catering services on campus or elsewhere.
  • You have to create a script, also if you organise the event off campus. Download the template.
  • Events on campus are only allowed if they are requested and approved by Facility Services.
  • Events of external organisations need the approval of their template with safety measures by PRMI. You can still contact them by preventie@vub.be.
  • Find more detailled information in the guidelines events summer 2020 (in Dutch, but asap in English). 

All events not directly related to education or research have been cancelled or postponed until after 6 July.

Did you sign up for an event? Then the organizer of the event will contact you by email to confirm the cancellation. If in doubt, contact the organizer of the event.

The VUB has decided to cancel all non-digital student activities (TD’s, cantussen, rehearsals, meetings in kringlokalen….) until the 6th of July. This means that VUB will not provide facilities (classrooms, kringlokalen…) to organize non-digital activities.

Also, restrictive measures apply for any student activity one may want to organise after 6 July:

  • No receptions or parties may be organised.
  • Only seated catering for a maximum of 50 people is allowed, with respect for social distancing and service at the table, as long as it takes place in the open tent (Etterbeek), the restaurant with open windows (Jette) or in the open air.
  • Only those events requested by employees and internal services by Facility Services and approved by Facility Services are allowed.
  • In addition, external events require the approval of a plan of safety measures by the Prevention and Environment Service (PRMI).

Questions concerning the organisation of the exams

Below you will find frequently asked questions about the organisation of the exams.

You can find all information about the organisation of the exams as a teacher here.

All information about the organisation of the exams can be found under the tab 'For students'.

Unfortunately, given the current situation, the usual mass block study cannot continue. But you can study together remotely! For example, you could create your own virtual study area. There is also a mass block study group on Facebook. And for those who really find it impossible to study at home, a limited number of places will be made available on campus. All info can be found here.

You can get a safety kit (with mouth mask) from 8 a.m. till 4 p.m.: 

  • On campus@Etterbeek: in the white tent
  • On campus@Jette: tent

Attention: 

  • As from Wednesday 1 July, safety kits in Etterbeek will only be available at the Infopoint during the fixed opening hours.
  • As from Monday 29 June, safety kits in Jette will only be available at the GF secretariat (or limited via stewards on campus) during the fixed opening hours.  

Questions about the coronavirus

On the Sciensano site you will find most of the answers to your questions about the coronavirus. Below you will find actions of the VUB regarding the virus.

Right at the start of the crisis, we made sure that the welfare of laboratory animals did not suffer as a result of this epidemic. Animal welfare legislation could be complied with without interruption. Currently, the crisis has not stopped any research projects, but it has slowed them down. Also, compared to normal times, no more animals have been euthanised specifically due to this crisis. There is no abnormal trend in the evolution of the number of cages and experimental animals due to the crisis. The Animalarium is in full readiness to restart ongoing preclinical research and also to support new research on therapeutic avenues to help fight the global pandemic.

Yes, both within the UZ Brussel and within the preclinical research laboratories, research is being done into this pandemic. An overview of the research can be found here: https://vub.be/coronavirus/onderzoek. In the course of this year, projects will also be started in which, with the help of laboratory animals, possible treatments against the virus will be sought.