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BACK TO CAMPUS

On this website you will find information about the precautions that everyone on campus must follow and about services on our campuses.

Klik hier voor alle info in het Nederlands.

Together we will get through it. Keep strong and stay safe!

The exam period has begun, and so – despite Covid-19 – there is lots of activity on our campuses again. Lots of VUB staff have pitched in to ensure things run smoothly in this strange year of the virus – for which we say thank you! For anyone who has to be on campus and is wondering what all these staff are doing, here’s a brief overview of their duties.

Stewards
Stewards are primarily responsible for crowd control and handing out safety kits at the distribution points. They manage the flow of students and ensure that the corona safety measures are respected. Checking adherence to social distancing is a crucial part of this role: at entrances, info points and in waiting rooms. They also check that everyone wears a face mask in public areas of the buildings and that there is sufficient disinfectant hand gel and paper towels available everywhere. They direct students to their exam locations and answer their questions, as well as installing signage and furniture.

Exam invigilators

Faculties have monitored exams for many years. This year, invigilators have a number of extra tasks, such as checking that incoming students disinfect their hands, indicating that students may remove their masks at the beginning of the exam and checking compliance with circulation rules for entering and leaving the exam hall.

VUB puts the safety of its students, staff and academics first. We are allowing the gradual restart of activities on our campuses in a safe manner and applying the guidelines set by the federal government. VUB is counting on every campus visitor to follow the precautionary measures. This is the only way we can guarantee everyone’s safety.

Questions or feedback?

Do you have questions about the coronavirus at VUB or the return to campus? First consult the updates and the answers to the FAQs. Can’t find an answer to your question in the list? Email backtocampus@vub.be and we will reply during opening hours.

Updates

Below you’ll find an overview of the latest updates on the corona measures and the return to campus. Please visit this webpage regularly for the latest information.

In line with the government's relaxed travel policy, the VUB will allow its staff and students to travel to and from the following countries for study and research purposes as from 30 June: 

  • The countries of the European Union
  • The United Kingdom
  • Switzerland
  • Liechtenstein
  • Iceland
  • Norway

OUTSIDE THE EU

  • Algeria
  • Australia
  • Canada
  • Georgia
  • Japan
  • Montenegro
  • Morocco
  • New Zealand
  • Rwanda
  • Serbia
  • South-Korea
  • Thailand
  • Tunisia
  • Uruguay

For all other countries that are not in the lists above, the basic principle remains in place: the VUB will not allow staff or students to travel abroad for study and/or research purposes until 20 August 2020.

However, it is up to each country to decide whether or not to open its borders. In order to know the situation in the country of destination, it is therefore advisable to consult the website of Foreign Affairs and the website of the destination country or country of origin if travelling to Belgium.

Attention: members of staff wishing to travel to the above countries MUST apply for academic leave (via TEO). They must also inform themselves with regards to any specific measure that are in place in terms of supplying a ‘health certificate’ indicating they are covid19-free. Equally, they must respect the instructions that are in place regarding e.g. quarantine in the country of destination, as well as the usual safety measures.

For students who have planned an exchange or internship at the VUB it is recommended to contact their exchange coordinator/internship supervisor at their home university and those at the VUB to discuss an alternative. The VUB International Relations office can also give further advice on exchange programmes and internships for students at VUB.

Our approach for the coming year is based on the following principles:
 
· we guarantee the quality of education
 
· we are committed to interaction with students
 
· we focus on blended learning: a mix of on-campus and online education
 
· we guarantee the Brussels experience and the student experience
 
· we organise international mobility
 
· we are an inclusive university and are attentive to disadvantaged groups
 

Following the relaxation of the government's travel policy by the Security Council, the VUB has decided to allow travel (both inbound and outbound) as from 15 June 2020 to the countries mentioned below:

  • The countries of the European Union
  • The United Kingdom
  • Switzerland
  • Liechtenstein
  • Iceland
  • Norway

The possible restrictions of the country of destination (such as a possible quarantine) must always be noted in advance. In addition, the usual security measures should be applied.

Please note that it is up to each country to decide whether or not to open its borders. In order to know the situation in the country of destination, it is therefore advisable to consult the website of Foreign Affairs.

For all other countries, the basic principle stays the same in that the Vrije Universiteit Brussel does not allow international travel for staff and students for study or research purposes until 13 September 2020.

No changes at VUB for now. The CoronaSafe Team of VUB decided to keep the current security measures on campus until 10 July, the end of the first exam period. We prefer not to change guidelines in the middle of the exams. A serene continuation of the exams is crucial for us.

At a later date we may announce different guidelines for the summer.

We've added maps, local guidelines and circulation to exam locations, together with distribution spots of VUB safety kits for students. New staff members, or employees who did not receive their kit at home before returning to campus, can go to the distribution spots for students. Some spare safety kits for staff will be put aside.

Discover also support and guidelines for lecturers and students per type of exam.

Please read the precautions before arriving on campus.

At the moment Prevention and Environment checks all safety scripts, handed in by the services and entities. They give green light to the supervisors. Of course there are also general guidelines for all campus users. An overview of last weeks measures:

The university calls on common sense to give each other feedback, and report potential structural unsafe situations.

The Vrije Universiteit Brussel has decided that no staff or students will be allowed to undertake international travel for study or research purposes until 13 September 2020.

This decision is in accordance with the position of the Flemish Interuniversity Council (VLIR) that countries and regions where there are epidemics are regarded as risk areas and that travel to such places by professors, students and ATP must take place in accordance with the procedures set by the university.

The university appreciates that this decision may have (professional) consequences, but our priority is to safeguard the health of our students and staff members as much as possible. More information.

In accordance with the decisions of the latest National Security Council, all the coronavirus measures taken by the VUB have been extended until 18 May 2020. 

It has been decided that the exams will take place in the period from 1 June to 3 July. Every effort is being made to ensure exams take place in June 2020. Some of them will take place on campus. The practicalities will gradually be defined.

For the time being, the exam days are from Monday to Saturday, but the days and times will be determined in consultation with the students themselves. We will communicate the specific exam schedules later, so that consultation with the student representatives (among others) of your study programme is possible.

Exams will be a mix of online and offline evaluations. All lecturers and programmes are looking at what adjustments will be necessary, such as a change in exam formats, remote examinations and organisational measures around social distancing.

In order to continue to guarantee the rules of social distancing, written exams can also take place outside campus. We will also communicate about this as soon as there is more clarity about the locations. Between exams, we will always provide the necessary time to disinfect the room and guarantee your safety.

For students who stay abroad or are in quarantine during the exams, we provide an alternative exam as much as possible. The faculty will be your point of contact for this.

There is the possibility of a limited extension to the exam period. However, the academic calendar will be maintained as far as possible. We will also ensure that everyone gets a period of vacation.

The new measures in relation to exams will be communicated via Canvas in the week of 20 April 2020. For each course they will be coordinated and defined in consultation with the faculty and student representatives in the coming days and weeks. Questions to which the university already has an answer will be answered. Where we do not yet have answers, we will say so.

Following an interuniversity consultation on Thursday 26 March, the Vrije Universiteit Brussel repeats the guiding principles that will ensure the academic year runs as smoothly and normally as possible. Practicalities for the June exam period will be gradually clarified.

Last week, the Vrije Universiteit Brussel decided that all educational activities in the second semester would take place digitally. The switch to digital education was unexpected and abrupt. Therefore students have questions: How will exams be organised? What about the quality of online education?

VUB’s main aim is to prevent the prolonging of courses due to the coronavirus situation. To allay uncertainty, we can confirm that we are doing everything we can to ensure exams will take place in June 2020, including on campus. There will be a mix of online and offline evaluation formats. All lecturers and programmes are looking at what adjustments will be necessary, such as a change in exam formats, remote examinations and organisational measures around social distancing.

The new measures for each programme will be coordinated and defined in the coming days and weeks, in consultation with the faculty and student representatives, and will be communicated via Canvas in the week of 20 April 2020. Questions to which the university already has an answer will be answered. Where we do not yet have answers, we will say so.

VUB is striving to adhere to the academic calendar as far as possible, but we are also looking into the possibility of a limited extension to the exam period. We will ensure that everyone gets a period of vacation. This is of course subject to new measures imposed by the national security council or changes in the evolution of the coronavirus crisis in the coming days and weeks.

To ensure proper oversight of this transition, discussions are taking place between the rector, vice-rectors, deans and student representatives. There are also regular consultations between VUB and other Flemish and francophone universities, and with the Flemish minister for education.

Managing the uncertain progress of the coronavirus situation is a challenge for all of us. We are all experiencing frustration and the need for flexibility.

To optimise and guarantee the quality of online education, the department of Education and Student Affairs has moved up a gear since the abrupt switch to distance learning. We are supporting lecturers to run their digital classes as smoothly as possible and have developed a bilingual website about distance learning for lecturers, online and live information sessions, a lecturer forum learning platform and a helpdesk that is staffed 7/7. As a result, online education is gradually improving. A complete, high-quality transition to digital education takes time. VUB is counting on everyone’s understanding.

The sole use of PowerPoint presentations cannot be considered online lesson material. Students who have questions about the organisation of education are invited to contact the helpdesk of their faculty. Each faculty will communicate this information via Canvas.

The VUB, together with the other Flemish universities, has decided to continue to keep all classes exclusively digital until the end of the current semester, 5 July 2020.

Consistent with this, the following measures apply:

  1. The pace of class weeks will be maintained as much as possible for both the learning content offering and the continued acquisition of competences.
  2. Extension of study duration and the shifting of subjects will be avoided. Special attention is paid to students in a graduation year as well as those in their first Bachelor year, and international students, and all this without compromising the interests of others.
  3. The organisation of exams is being verified.
  4. There will be complete focus on finding remote/distance-friendly alternatives for practical classes, master's theses and internships.
  5. The current academic calendar will be maintained as much as possible.

Furthermore, the VUB guarantees a holiday period for both students and lecturers.

More information and clarification will follow in the coming days and weeks.

This decision only applies to education, not to research or the support provided by administrative departments.

As a result of the email sent yesterday to the students, there may have been some confusion about the arrangement for internship students.

Below a clarification:

Internships that require a physical presence on site will be stopped, unless they can be continued qualitatively from a distance or if they are internships in the healthcare sector. For questions, the students can check with their internship coordinator.

The above stipulation replaces the one on internships mentioned in the e-mail sent to all students yesterday (18th March). 

Dear Colleague,

The National Security Council significantly tightened the corona measures last night. It is important that we too take these far-reaching guidelines to heart. This is in the interest of our well-being and health, and with the intention to give care providers in particular all the space and support they need for their important work in the coming weeks. As stated by the National Security Council: our personal commitment is vital, and contacts are almost completely excluded.

What does this mean for the operation of the VUB?

1. Education

  • The transition to digital education is complete.
  • Class recordings can still exceptionally be made on campus, but social distancing and disinfection is necessary.
  • All tutoring is digital.
  • Well-being and psychological consults are digital or by telephone.
  • Internships are halted, unless they can be continued qualitatively from a distance or if they are internships in the care sector. For questions, students can contact the internship coordinator. 
  • Master's and bachelor's theses are also exclusively digital.

2. Research

The university is not just an educational institution. It carries out fundamental and applied research, and through this research it serves the business community, healthcare sector and society.

Hence the following guidelines. They only apply to researchers. We consider PhD students as researchers, as staff:

  • A minimal occupancy to keep a lab open is guaranteed.
  • Researchers who cannot work from home are allowed to use their office in consultation with their supervisor as long as the rules of social distancing are respected.
  • A researcher may also use a lab under the following conditions:
  • A minimal occupancy to keep the lab open.
  • The researcher can only go to their lab in consultation with their manager.
  • The researcher cannot ask additional persons to be present for their research.
  • The libraries are closed.
  • At the university, rooms for video recordings are open to researchers but by appointment only.
  • The master's theses are continued online in consultation with the supervisor. There will be no more students on the campuses.
  • Experimental work in the context of master's theses which are part of the research activity are completed by the staff present in the laboratory.
  • All questions related to research should go to supervisors, principle investigators and research directors.

3. National and international students

  • The national students were told to leave their student accommodation unless they had nowhere to go. An exception for Campus Jette is given below.
  • This measure also applies to international students, unless returning to their country is not possible.
  • Students staying abroad must return, unless this is impossible, or unless they are in a safe and comfortable situation in their country of residence for a longer period of time.
  • Students returning from a country or region with coronavirus must strictly monitor themselves and self-quarantine.

4. General measures

  • From now on, meetings are exclusively digital.
  • Desks will be closed, including those of the Study Guidance Centre, Info Punt, ICT and the International Relations office.
  • Security will keep a presence.
  • Postal services will be monitored this week but with minimal service. Further updates will follow later. 
  • Well-being and psychological consults are digital or by telephone.
  • Jette and Etterbeek have a separate procedure. See below:

5. Specific measures for campuses

Campus Etterbeek

Access to buildings:

  • All buildings will be closed and can only be accessed with badges.
  • All car parks will be closed.

Students

  • All classes are digital only.
  • Students who can have been sent home. Those who can't are in contact with student housing.
  • All tutoring is online.

Critical services

  • For all technical services (logistics, security, heating, maintenance, nitrogen, ...) procedures and working arrangements have been prepared, aimed at maintaining a minimal continuity.
  • The restaurant will be closed.
  • The following services remain operational on the campuses with minimum presence:
  • Surveillance & technical services.
  • Postal services.
  • Laboratories where research has to be continued, with minimum occupancy.
  • Social distancing is crucial.

Campus Jette

Access to buildings:

  • A separate communication for the campus will be worked out by the medicine & pharmacy faculty and the UZ Hospital and communicated later.

Students in Jette

  • All classes are digital.
  • Clinical internships are maintained.
  • Voluntary work to support the UZ hospital and the healthcare sector is strongly encouraged.
  • Students in Jette who follow clinical internships or participate in voluntary work can, of course, stay in their own home.
  • Students who no longer have any activity on campus will go home; those who are unable to do so should contact the student housing.

Critical service

The following services remain operational with a minimal presence:

  • Monitoring.
  • Minimal postal distribution and functioning of the faculty secretariat.
  • Laboratories where research or animal care must be continued, operate at minimal capacity.

Campus Gooik

  • Follows the VUB campus Etterbeek procedure.

Campuses Diest, Anderlecht and Leuven follow the instructions of GO!.

These measures are in place until 3 May 2020. Updates will follow if necessary.

Dear colleague, please know that the VUB crisis cell is operational and continuously coordinates internally with faculties, research groups, services, the UZ Brussel and others, and externally with the government, the other UZ Hospitals and other universities. Therefore, be sure to check www.vub.be/coronavirus every day. Send all your questions to: coronavirus@vub.be.

We strongly advise you to register on www.be-alert.be, so that you will be notified immediately in case of an emergency.

6. Message from the rector 

Dear colleague,

What we are experiencing now is disruptive and alienating. It already requires exceptional efforts from all of us, physically and mentally, both in our private lives and in our professional environment.

We will all manage this exceptional pressure and stress a little better to varying degrees from one day to the next.  But we are all in this together.  And it is important that in these difficult times we stand together, encourage each other, love each other, over and over again.

Above all, protect yourself and your loved ones. And don't forget: in exceptional circumstances maintaining a certain routine and normality is also good. In that regard, stick to your day and weekend rhythms as well as you can. Rest well too, now and again, because we are going to have to keep this up for a while - together.

I wish you and all of us, strength and courage. We will get through this and as with all crises, we will emerge having learned a lot about ourselves and others. Hopefully it will also help us to separate what is essential in life from what is secondary.

#WeAreVUB

Caroline Pauwels, rector

Dear student,

The National Security Council tightened measures in relation to the coronavirus considerably last night. It is important that students take these far-reaching measures to heart. This is in the interest of everyone's wellbeing and health, and with the intention to give care providers in particular all the space and support they need for their important work over the coming weeks. As stated by the National Security Council: our personal commitment is vital, and contacts are almost completely excluded.

According to the National Security Council, the measures will be in place until 3 May 2020. Updates may follow.

What do the new measures mean for VUB students?

N.B. We consider PhD students to be researchers, so staff. They receive an email sent to all VUB employees.

1. Education

  • The transition to digital education is complete.
  • You can only contact the tutoring service digitally.
  • Well-being and psychological consults are done digitally and over the phone.
  • Internships are halted, unless they can be continued qualitatively from a distance or if they are internships in the care sector. For questions, students can contact the internship coordinator.
  • Master’s and bachelor’s theses are exclusively digital

2. National and international students

  • National students were told to leave their student accommodation unless they had nowhere to go. There is an exception for campus Jette. See below.
  • This measure also applies to international students, unless returning to their country is not possible.
  • Students staying abroad must return, unless this is impossible, or unless they are in a safe and comfortable situation in the country of residence for a longer period of time.
  • Students returning from a country or region with coronavirus must strictly monitor themselves and self-quarantine.

3. General measures

  • Desks are being closed: Study guidance centre, Info punt, the International Relations office and the ICT Helpdesk.
  • The security guards maintain a presence
  • Well-being and psychological consults are digital and over the phone.

4. Specific measures for campuses:

Etterbeek Campus

  • All buildings in Etterbeek will be closed and can only be accessed with badges.
  • All car parks will be closed
  • Those students in student accommodation who can, have been sent home. Those who can't are in contact with student housing.
  • The restaurant will be closed. No more sandwiches will be distributed.

Jette Campus

  • Access to buildings: a separate communication for the campus will be worked out by the medicine and pharmacy faculty and the UZ hospital and communicated later.
  • Clinical traineeships are maintained.
  • Voluntary work to support the UZ hospital and the healthcare sector is strongly encouraged.
  • Students in Jette who follow clinical internships or participate in voluntary work can of course stay in their own room.
  • The students who no longer have any activity on campus can  go home; those who can't should contact student housing.

Campus Gooik

  • Follows VUB procedures.

Campuses Diest, Anderlecht and Leuven follow the instructions of GO!.

5. Message from the rector

Dear student,

Please note that the VUB crisis cell is operational and coordinates internally on a permanent basis with faculties, research groups, services, the UZ Brussel hospital and others, and externally with the government, the UZ hospitals and other universities. Therefore, please ensure you check www.vub.be/coronavirus every day. Send all your questions to coronavirus@vub.be.

We also strongly advise you to register on www.be-alert.be, so that you will be notified immediately in case of an emergency.

What we are experiencing now is disruptive and strange. It already requires exceptional efforts from all of us, physically and mentally, both in our private lives and in our professional environment.

We will all manage this exceptional pressure and stress a little better to varying degrees from one day to the next.  But we are all in this together.  And it is important that in these difficult times we stand together, encourage each other, love each other, over and over again.

Above all, protect yourself and your loved ones. And don't forget: in exceptional circumstances maintaining a certain routine and normality is also good. In that regard, stick to your day and weekend rhythms as well as you can. Rest well too, now and again, because we are going to have to keep this up for a while - together.

I wish you and all of us, strength and courage. We will get through this and, as with all crises, we will emerge having learned a lot about ourselves and others. Hopefully it will also help us to separate what is essential in life from what is secondary.

#WeAreVUB

Caroline Pauwels, rector

In line with the federal government's guidelines, the university took a series of preventative measures last week. These measures are essential to contain the spread of the coronavirus. We have found that the measures we have imposed on students staying in VUB rooms are not being complied with or are treated carelessly. We regret this.

VUB obliges students to go home. The university will be fully digital until 3 May. There will be no classes and practical classes on any of the campuses.

Those who do not comply may be subject to disciplinary proceedings with individual sanctions attached. Protective measures can also be taken, such as denying access to your VUB student room.

Students who are unable to go home (temporarily) have to report this. They can do this by sending an e-mail to huisvesting.housing@vub.be stating the reason.

We have created a Facebook group for students who can't return home. This group can be used to keep in touch digitally, to share information, to help each other if necessary (e.g. to arrange messages), and so on.

The following services will continue to be available:

  • For urgent situations, you can contact the Student Information Point by mail. For more information about opening hours of facilities and departments, go to student.vub.be/en).
  • Many facilities are closed, but are reachable via email. Please check go to student.vub.be/en for the latest information. In Jette, the housing department is open from 9:00-12:30 and 13:00-15:30; the faculty secretariat of GF (Medicine and Pharmacy Faculty) is open every weekday.
  • The restaurant and its cafeteria are closed.

We understand that students have practical questions. The universities coordinate with each other, with the government and internally on a daily basis.

For all other questions and information, please refer to the frequently asked questions on the website.

IMPORTANT : On 17 March the ‘Agentschap Zorg en Gezondheid’ issued the advice to have students return to Belgium.

Due to the fast evolving circumstances and spread of the virus the Belgian government might decide to take more drastic measures such as closing of the borders or a full lockdown. We therefore urge you to make an evaluation of your stay right now. Considering to stay for another week or two is not recommendable since it might be too late to return.

Prioirity for VUB is your health, wellbeing and safety! Returning to Belgium is not mandatory, not for Consular Affairs, nor for VUB. In some countries the situation regarding the Corona crisis is better than in Belgium and mobility is not without risk. So it is up to you to make the best decision, but do it fast.

Right now, we want to get a clear insight into your individual situation. Please fill out the questionnaire to inform us on your situation without delay.

If you would like to return, the International Relations office of VUB and Consular Affairs can support you. You are requested to register yourself at www.travellersonline.diplomatie.be if not already done so. Also inform the Belgium embassy/consulate and Flemish representation in your host country. Respect the regulation of the host country.

If your situation changes in the period after filling in this small survey, keep us informed via international.relations@vub.be about the changes. Questions can be sent to coronavirus@vub.be . Information such as preventive measures and instructions on isolation/quarantine when back in Belgium is available on www.vub.be/coronavirus.

Information on annulation of flights is available on FOD Economie.

Dear colleagues, 

First of all, a word of thanks for the enormous efforts you are currently making to digitise education and operations. You have shown a lot of initiative and leadership, which is good to see. In the course of this week we will use webinars to support teachers in making optimal use of online lessons and replacement assignments. All changes will be communicated via the website vub.be/coronavirus. Check this website regularly.

Please also pay attention to the information below about the online tools VUB works with. 

Since last Thursday there has been a huge switch to teleworking, teleconferencing and distance learning worldwide. This has an enormous impact on the networks and on the various tools that exist for this purpose. Over the past few days and hours, providers have stepped up their efforts. For them too, this is a new situation whose impact they cannot yet predict.  

Just like all other companies and institutions, we depend on the capabilities of these providers. VUB is currently using: 

  • Canvas
  • BigBlueButton (meetings in Canvas) - Premium version
  • Microsoft (including Skype for Business, Microsoft Teams)
  • Panopto (recording and streaming)

We would ask you not to take your own steps and coordinate with suppliers yourself. As a teacher you are of course free to use a (free) tool individually. Please keep in mind that VUB only supports the VUB tools. 

The implementation of Microsoft Teams (the successor of Skype for Business) within VUB was already in preparation, but it is now being accelerated. The first Teams sites are already active; Education and Student Affairs and DICT are working intensively with Microsoft to roll out Teams across the whole of VUB in the coming days. 

We ask all staff members to use the options of Microsoft (Skype for Business or Teams) or LifeSizeCloud for meetings and other activities to take the pressure off BigBlueButton. In this way, we hope to use BigBlueButton for education as much as possible. To support distance learning, we will further examine whether Microsoft Teams can be used for this purpose. 

In addition to initiatives taken by suppliers, the quality of all tele-activities is influenced by factors in the home working environment. Your wifi signal at home is an important factor, as is the use of the home network by housemates (such as for watching Netflix). A number of guidelines and tips on this subject will follow shortly. As no supplier can currently guarantee a stable system 24/7, we have to deal with this realistically. We understand that this can become very annoying for both teacher and student.

We will certainly do our best and keep you informed at all times. If you have any questions, you can always contact us at onderwijsinnovatie@vub.be and the IT Service Desk at helpdesk@vub.be.

This is an exceptional, unsettling and unpredictable situation for all of us, but together we can manage it.

Important notice concerning the evolution of the coronavirus situation

Following the decision of the National Security Council, the Vrije Universiteit Brussel will make the following adjustments to the organisation of the university from Friday 13 March 24:00 until 3 May 2020. More information will follow in the coming hours. The university will not close but will go completely digital: everyone will stay at home, unless it is impossible to do otherwise.

Education

  • All classes will be digital only.
  • All classes with physical presence on campuses are suspended, also all practical classes: So, the below 50 rule is dropped.
  • The students (national and international) living in lodgings who can go home, should go home. Where this is not possible, we look at what solutions there are.
  • The only exception are those students who are needed in care and labs.

Services and departments

  • The services and departments will also be organised remotely with the technical possibilities available (skype, telephone, mail, ...).
  • Most of the facilities on the campuses will be closed: cafes, restaurant, sports facilities, cultural facilities, library, study guidance centre, all meeting rooms and all physical contact points.
  • Teleworking is maximized so that as little commuting as possible is required. Where continuity is needed on campus, colleagues with poor health and parents of children who cannot attend school are given priority for teleworking.
  • The services that have to guarantee an ongoing presence and have to be on campus for this purpose will be contacted separately and will organise an alternative form of work.

Research

  • Critical scientific research in laboratories is ensured. The supervisor will organise this together with the teams.

The Vrije Universiteit Brussel is committed to delaying the spread of the Coronavirus as much as possible, following the federal government's guidelines issued on 10 March 2020. It emphasises that there is no reason to panic and asks for the cooperation of all students and staff members.

The Vrije Universiteit Brussel remains open and safeguards its core activities: education and research.  It is switching to a different way of working, in which distance education and teleworking are used as much as possible.  The 'social distancing' principles apply as a guideline:

  • The VUB limits the number of social contacts on campus.
  • When encounters take place on campus, the physical distance between VUB employees and/or students must be increased.

Concrete measures are set out below:

Distance learning and teaching activities

  • Classes of more than 50 students will be replaced by distance learning.
  • For lectures of less than 50 students, there is a choice: attend the lecture in person or distance learning. These classes will be moved to larger auditoriums, so that students can keep sufficient distance from each other.
  • For internships, the rules of the internship apply. When internships cannot take place, they will be replaced by alternative assignments. 
  • For the practical assignments,  similar solutions will be sought, again following the principle of social distancing.
  • The VUB asks its students to follow the lessons as much as possible from home or in their lodgings. If this is not possible, classes can also be followed in the library or the study guidance centre. The places there are limited, so that we can guarantee enough distance between students. 
  • The distance learning measures will take effect from Monday 16 March 2020. Students and staff will follow the guidelines of their faculty.
  • The major educational project 'weKONEKT.week', meant to take place the week before the spring holidays, will be cancelled. It is possible that some lessons of the weKONEKT.week will still take place (if less than 50 persons), but this will then be on campus. More info can be found on www.wekonektweek.brussels.
  • A solution will be found for the exams that take place immediately after the spring holidays. We will communicate more about this later.

Teleworking and permanence on campuses

  • The VUB encourages teleworking wherever possible. Employees should discuss this with their manager.
  • Managers will give priority to employees with a risky state of health: the elderly, pregnant women, people with a lowered immune system.
  • The operating services (Info-Point, faculty secretariats, restaurant, ICT, Infra, Marcom, M&O, etc.) and labs remain on post to support the (digital) organisation and continuity of teaching and research activities. For activities that cannot be carried out by teleworking, the rules regarding social distance should be applied.
  • To ensure that employees do not have to use public transport, flexible working hours will be extended. More information will follow.
  • Meetings will be postponed as much as possible or organised via teleconference.

Campus facilities

Campus facilities, such as the student restaurant, library and the study guidance centre, will remain open. The number of available places will be reviewed in function of increasing the physical distance between attendees. The swimming pool will be closed. All other sports activities will be communicated later.

Foreign mobility

  • Students and researchers should no longer travel abroad and use teleconferencing as much as possible. 
  • Foreign students or exchange students who have questions are directed to coronavirus@vub.be.

Events

  • All events on the campuses that are not related to education or research have been cancelled or postponed. Targeted communication will follow to the organisers.
  • The organisers of activities that do not take place on campus are advised to postpone them. To do so, they may invoke the seven criteria defined by the Federal Public Service of Public Health*. They must also take into account the specific guidelines that are in force in Brussels.
  • The measures concerning events on campus will take effect from Thursday 12 March 2020 at midnight.

Do not hesitate in case of illness

The VUB urges close monitoring of the precautionary measures. Students and staff who are ill or show symptoms of illness must stay at home. Possible infections should be reported as soon as possible via coronavirus@vub.be.

The VUB continuously follows government guidelines and will adjust its own measures if necessary. Therefore, follow the latest updates and check the overview of frequently asked questions (FAQ) on www.vub.be/coronavirus on a daily basis. Students should consult daily their class schedules and the communication channels of your faculty.

 

 *Avoid large number of people gathering; Avoid close contact (less than 1 meter); Keep contact as short as possible; Ensure ventilation of the room; Avoid contact with those above 65, and those with compromised immune systems or health issues; If an event is not necessary, postpone it; Check if it is possible to cancel the event.

The VUB has launched a general email address coronavirus@vub.be for all questions and reports regarding the Coronavirus. Both students and staff can use this email address. Previously mentioned e-mail addresses will no longer be used, but will still be monitored on a regular basis.

In addition, the VUB has also decided to strongly discourage student activities in which the risk of infection is increased by physical contact, such as: parties and cantuses. Other activities, lectures, practical exercises and research will continue until further notice, but the situation may change quickly. We do ask everyone to take extra precautions:

  • Everyone is responsible for ensuring that the virus is spread as little as possible;
  • Even if you are not ill yourself, you can spread the virus. Adjust your behaviour accordingly. Let’s encourage each other inside and outside our organization to take precautions.
  • Try to avoid physical contact: as far as possible, keep a sufficient distance (i.e. one metre) from each other. Do not greet each other with a kiss or a handshake.
  • Lecturers are asked to be prepared to offer distance learning and to consider alternative ways of teaching. Lecturers who need support can contact onderwijsinnovatie@vub.be.
  • We realise that teleworking is not always possible, but we do encourage it. In some cases it is really advisable; think of colleagues with a precarious state of health, the elderly and pregnant people, people with a lowered immune system. To be discussed with the head of department. By ensuring that Skypeforbusiness is active/online, you can easily stay in contact with colleagues.

The VUB is permanently in touch with government services and other universities. The situation is evolving at a fast pace. Please, follow up all information carefully.

For updates, prevention tips and answers to frequently asked questions, please keep checking the website www.vub.be/coronavirus.

Classes at VUB will continue as normal. Students should keep a close eye on possible symptoms.

Classes at VUB will continue as normal. Students should keep a close eye on possible symptoms. The coronavirus has meanwhile been diagnosed in 2 VUB students.

Two students have tested positive for the coronavirus, but they have no symptoms. These students are currently in quarantine. Classes continue until further notice. All students and teachers should keep a close eye on their medical condition. If in doubt, they should notify their doctor. The VUB closely monitors the situation and takes all necessary precautions.

The two students contracted the virus during a skiing holiday in Italy. The Dutch tour guide of the bus tested positive for the coronavirus too. As a result, a total of five students were tested. The other three tested negative.

The students who tested positive took lessons at the VUB from Monday 2 March to Thursday 5 March. Therefore, we emphasize again that the students and staff have to follow basic hygiene measures and keep a close eye on possible symptoms. Students, teachers and other staff closely involved with the positively tested students should measure their temperature twice a day. In case of the slightest doubt, they should contact their doctor by telephone.

Hospital protocol applies to VUB community at UZ Brussel

Students, academics and personnel at UZ Brussel are to follow UZ Brussel protocol for the coronavirus disease. These rules also apply to personnel at the dental clinic.  Other members of the VUB community are to follow general VUB guidelines.

UZ Brussel protocol includes following rules, that apply to all reference hospitals:

  • A person without symptoms, needs to continue working.
  • A person displaying symptoms (of fever above 38° C, cough and shortness of breath) after unprotected and intimate contact with an infected patient, needs to visit the emergency ward for testing. Waiting for test results is to be done in confinement at home. The doctor at the emergency ward will provide a medical certificate to do so.

Notes:

  • A person having had unprotected contact with a patient without displaying symptoms, can come to work. This person needs to wear a face mask for 2 weeks following the last contact with the patient.
  • A student having had contact with an infected person without displaying symptoms, can go to class but needs to wear a face mask for 2 weeks following the last contact with the infected person.

Information about the coronavirus disease, guidelines and updates of UZ Brussel, can be found on the UZ Brussel intranet.

Guidelines provided by the Belgian government (Ministry of Public Health) for the coronavirus disease remain unchanged in today’s daily update. VUB isn’t issuing new internal rules either. However, the Vrije Universiteit Brussel recently received an important notification from 2 of its students: both claim having had contact with a person who contracted the disease. Both incidents are treated with the necessary care. The students involved stay home for the following 14 days, as requested in government guidelines. VUB emphasizes that this is a precautionary measure.  At the moment, the students have not been diagnosed with the coronavirus disease. VUB is just following general government guidelines. VUB classes and assemblies aren’t suspended. The institute isn’t being shut down in any way, at this moment.

The coronavirus has already spread throughout Belgium. Most likely, VUB will also be affected in the near future. Therefore, we already created a crucial procedure to be deployed immediately with local authorities when a case of coronavirus infection is detected. If coronavirus disease is diagnosed at our institute, this should also be reported immediately to the VUB via coronavirus@vub.be.

For the time being, standard hygiene and prevention rules remain instrumental to avoid infection:

  • Wash your hands regularly and thoroughly.
  • Cough in a paper tissue (and throw it away in a closed bin afterwards), or in your elbow.
  • Use paper tissues to clean your nose.
  • In case of illness: stay home.
  • Avoid touching your face with your hands as much as possible.
  • Avoid physical contact.
  • Air the rooms frequently.

VUB students and VUB personnel find all relevant information on the coronavirus webpages (www.vub.be/coronavirus). We ask everyone to remain vigilant in this matter, to stay home and to contact the family doctor in case of any doubt. Actual VUB guidelines are in line with instructions of the Ministry of Public Health and the Department of Education. 

We stress that everyone having visited a risk area or a person possibly infected with coronavirus disease, is to remain vigilant and to contact a doctor if required.

VUB students and personnel, having visited a risk area and working at the UZ Brussel hospital, have to stay home for 14 days as a precautionary measure, as instructed by UZ Brussel authorities.

VUB students and personnel can find all relevant information on coronavirus disease and precautionary measures on the webpages: www.vub.be/coronavirus .

General information, issued by the government, can be found on https://www.info-coronavirus.be/en/.

For travellers’ information, please visit: https://diplomatie.belgium.be/en/services/travelling_abroad.

The World Health Organisation (WHO), the Federal Public Service Foreign Affairs and Sciensano take into account the potential future presence of the coronavirus disease in Belgium.

When a staff member, student or visitor at the VUB is diagnosed with the coronavirus disease, the VUB will follow the following procedure:

  • When the coronavirus disease is diagnosed, this should be reported immediately to the VUB (coronavirus@vub.be).
  • After that, the procedure is started immediately in consultation with the official bodies which will organise the necessary measures.
  • At that time, all communication will be shared exclusively via the central VUB channels mentioned below. From that moment, all staff members and students are expected to follow these channels for more information:

Prevention is still the best measure to avoid infection. At any time, the VUB advises to apply the rules of basic hygiene. For the time being, taking these precautionary measures is the only thing we can do. We kindly ask you to actively spread these within your entity: 

  • Wash your hands regularly
  • Disinfect your hands by using hand gels. Extra hand gels have been purchased by the VUB department of Prevention and Environment. More information about this will follow.
  • Use paper tissues and throw those away after use immediately
  • Sneeze and cough away from other people
  • Take into account that the older section of the population is a high-risk group
  • In case of illness: consult your doctor and let it run itself out at home
  • In case of a minor cold, we advise staff members who work at the office to work from home. Take your laptop home.

Furthermore, VUB emphasises that staff and students returning from high-risk areas should be extra attentive to their health condition and should consult their doctor in case of the slightest doubt.

Up-to-date information

Information about the state of affairs of the coronavirus disease – as well as information and recommendations about traveling abroad and high-risk areas – can be found at:

- WHO: www.who.int
- Foreign Affairs: https://diplomatie.belgium.be
- Sciensano: www.sciensano.be

We are monitoring the situation closely and we are following guidelines provided by the Belgian Ministry of Public Health:

  • 6 new cases of coronavirus disease have been detected in Belgium on 2/03/2020. 5 new cases have been detected on 3/03/2020. The total now stands at 13 cases. Some people are quarantined at home. Others have been transferred to a hospital.
  • The risk assessment in Europe was elevated from ‘Moderate’ to ‘Moderate to high’.
  • In Belgium we are now in Phase 2 of the “Coronavirus emergency plan”. The government focuses on controlling and reducing the viral outbreak.  
  • Phase 2 means that cases of infection have been detected, we can clearly trace the sources and link them to risk areas, plus patients are quarantined. There are no specific implications for schools and universities.
  • The government is making great efforts to avoid Phase 3. This phase is entered when sources of infection cannot be traced in new cases. In Phase 3 the  Ministry of Public Health can decide to close down schools, stop public transportation or, e.g. ban public events. This isn’t needed now, as the Minister of Public Health Maggie De Block pointed out earlier.  

For the time being, there aren’t any new precautionary measures. Prevention is still the best measure to avoid infection. 7 golden rules:

  1. Wash your hands regularly and thoroughly.
  2. Sneeze and cough in a paper tissue (throw it away afterwards), or in your elbow.
  3. Use paper tissues.
  4. In case of illness: stay home and consult your family doctor by phone to avoid waiting rooms. When the coronavirus disease is diagnosed, this should be reported immediately to the VUB via coronavirus@vub.be.
  5. Avoid touching your face with your hands as much as possible.
  6. Avoid shaking hands.
  7. Avoid close contact when you are ill.

We advise VUB personnel to take their laptop (if applicable) home each day after work so that, if necessary, work from home can easily be organised.

Some additional measures are necessary due to the expansion of the Corona virus. The measures take immediate effect:

South-Korea, Iran, Italy (Aosta Valley, Piedmont, Liguria, Lombardy, Emilia-Romagna, Veneto, Friuli-Venezia Giulia and Trentino-Alto Adige/Südtirol)

  • Outgoing mobility to South-Korea, Iran, Italy is put on hold for students and personnel until further notice.
  • Students on exchange and personnel on mission/training at these locations can stay abroad. 
  • Local regulation needs to be followed.
  • There is currently no mandatory return. This situation can change in the coming period.
  • VUB students who return on their own initiative, returning personnel, incoming students & staff need to monitor their health and when starting to feel feverish, contact a doctor. Before going to a waiting room or hospital, in order to prevent further spreading of the virus, the doctor  must be provided with the patient's travel history and the persons they came into contact with in the affected areas.
  • Incoming mobility of exchange students/interns and staff is preferably postponed till a later date.

General:

  • Returning students are asked to contact the exchange coordinator to discuss the termination of the exchange as well as the follow-up steps.
  • The International Relations office (IRMO) will check with EPOS for the scholarships

The travel ban on students and staff going to China as decided on 24 January remains in force.

It is important to stress that there is no need for panic in Belgium or at the Vrije Universiteit Brussel (VUB).

One case was reported in Belgium. It concerns one of the repatriated Belgians brought back from China on Sunday 2 February. However, this person was in quarantine and taken to the Sint Pieters Hospital in Brussels (one of the reference centres in Belgium) where they were treated and taken care of following the procedures that have been put in place.  The person in question has meanwhile fully recovered and has gone home - there is no risk of infection to others. 

Belgium’s health department, hospitals and doctors know what to do and strict procedures are in place. Also, in most cases, the infections are self-limiting (meaning, they clear up by themselves often even without treatment).

Precautions

Wash your hands and keep distance, these measures are well-known by now. VUB closely follows the measures of the Belgian government. We ask you to do the same, and to stay up-to-date on possible changes. On this page, we focus on practical guidelines for VUB.

Klik hier voor de informatie in het Nederlands

Strong together! Summary of some essential regulations

  • Wear a face mask. There is 1 VUB Safety kit for everybody.
  • Always keep to the right and move counterclockwise.
  • Priority rules for stairs and doors: 'leaving' has priority on 'entering', 'coming down' on 'going up'.
  • Follow all signage and instructions.
  • Only 1 person in elevators.
  • Wash your hands and keep your distance.
  • Give feedback to each other and report unsafe situations.
  • Being on time is a safety measure. Everything takes more time than usual.

For everybody


Precautions by the Belgian government

Check the guidlines

For staff, services and departments


Precautions for a gradual restart of the university

Overview of all measures

For lecturers for oral exams


Guidelines for the practical exam organisation and examination

Practical tips

For students


Practical tips for study and exams in times of corona

You can do it!

VUB Safety kit & material: Be on time, students!

  • There is 1 VUB Safety kit for everybody with face mask and disinfectant
  • Staff gets it in the mailbox at home
  • Students pick it up at tent on the campus, from 8 a.m. tot 4 p.m.: 
    • Etterbeek: white tent
    • Jette: tent @ student restaurant.
  • Attention:
    • As from Wednesday 1 July, safety kits in Etterbeek will only be available at the Infopoint during the fixed opening hours.
    • As from Monday 29 June, safety kits in Jette will only be available at the GF secretariat (or limited via stewards on campus) during the fixed opening hours.  
  • Services get practical instructions by Prevention & Environment in the feedback on their safety script. Facility Services contacts the CoronaSafe person for practical implementation.
  • Everybody can download 'backtocampus' signage from the MAX VUB-style platform.

Follow the signage and keep to the right

  • Keep to the right in corridors, on stairways and campus paths.
  • Move counterclockwise in closed spaces.
  • Follow all signposts and instructions.
  • Avoid passing each other. If that is not possible, the person leaving the room has priority.
  • Only one person at a time may use the lifts. Take the stairs whenever possible.
  • On narrow stairways, the person coming down has priority.

Always keep distance of 1,5m

  • Teleworking remains the norm.
  • Only employees or students whose presence is essential may come to campus.
  • Anyone who comes to campus must fully respect social distancing. Also while entering or leaving a room.

Wash your hands regularly

  • Limit the number of people in washrooms according to the number of sinks. If this prevents people from maintaining 1.5m distance, limit numbers further. Wait your turn outside.
  • Flush the toilet with the lid closed.
  • Wash your hands before and after using the toilet.
  • Do not use electric hand dryers. Use only paper to dry your hands.
  • If paper or soap is running out, alert infradesk@vub.be right away.
  • There is an intensive cleaning of public spaces. Services keep their workspace clean.
  • Bring your own water. Fountains, and possibly vending machines, will be out of order.

Wear a face mask

  • Wear a face mask in VUB buildings, until you reach your desk or office. After that, the rules specific to your department apply.
  • This means:
    • Outside on the campuses:
      • a mask is strongly advised at any time
      • a mask is obligatory when a lot of people gather, cf. the rules of the government
      • a mask is obligatory for stewards
    • Inside in VUB buildings:
      • a mask is obligatory
        • in public spaces and at service desks
        • in exam rooms or workspaces when specific instructions prescribe them
      • you can take off your mask when there are no instructions
        • at a written exam as soon as everybody is seated and the responsible person explicitly gives permission
        • at an oral exam if there is enough protection through plexi glass
        • at your workspace

To put on your face mask

  1. Disinfect your hands.
  2. Hold the mask by the elastic.
  3. Place the elastic over your ears.
  4. Make sure the mask covers your nose, mouth and chin. Wear it for max 8 hours.
  5. Avoid touching it. If you do touch it, wash or disinfect your hands again.

To take off your face mask

  1. Push your chin forward.
  2. Hold the mask by the elastic, remove from your face and do not touch the front of the mask.
  3. Place the mask with the dirty side down in a washable container until it can go in the washing machine at 60°C.
  4. Or wash it immediately at 60°C. (max 50 times).
  5. Wash your hands again with soap and water.

Adjust your behaviour

Everyone is responsible for ensuring that the virus is spread as little as possible, i.e. slowed down. Even if you're not sick yourself, you can spread the virus. The Vrije Universiteit Brussel therefore asks all students, academics and staff to adjust their behaviour accordingly and to observe the following prevention and hygiene rules:

  • Try to avoid body contact: keep a sufficient distance (i.e. one metre) from each other. Do not greet each other with a kiss or a handshake;
  • Wash your hands regularly and thoroughly;
  • Cough in a paper tissue (and throw it away in a closed bin afterwards), or in your elbow.
  • Use paper tissues to blow your nose;
  • Avoid touching your face with your hands as much as possible;
  • Air the rooms frequently;
  • Stay at home in case of illness;
  • Teleworking is possible. To discuss with your head of department. Make sure your Skypeforbusiness is active/online so you can easily stay in touch with colleagues.

Do not hesitate

  • Are you sick? Don't hesitate: stay at home and consult your doctor immediately.
  • Did you have contact with a Corona patient? Don't hesitate: inform the VUB immediately via coronavirus@vub.be, stay at home and consult your doctor.
  • Have you been diagnosed with the Coronavirus? Don't hesitate. Stay home and notify the VUB immediately via coronavirus@vub.be. VUB wishes you all the best!

 

VUB thanks everyone who adheres to the precautions and responds quickly. We sympathise with all Corona patients and hope for a quick recovery for everyone.

CAMPUS FACILITIES

What's open? What's still closed? Where can I find more information on how things will work out?

Klik hier voor alle info in het Nederlands

Services and campus facilities Etterbeek Jette
Study GuidanceStudy Guidance is offering a partial service on campus at the Meeting Point via 02 629 23 06 from Monday 25th of May. They also remain available by email via guidance@vub.be.
Via the student website you can schedule an appointment with a
Learning Path Counsellor
Study Advisor or Student psychologist
Appointments are preferably still organised from a distance for example via video call."
Study Guidance is offering a partial service on campus at the Meeting Point via 02 629 23 06 from Monday 25th of May. They also remain available by email via guidance@vub.be.
Via the student website you can schedule an appointment with a Learning Path Counsellor
Study Advisor or Student psychologist.
Appointments are preferably still organised from a distance for example via video call.
LibraryThe Central Library reopens on July 6th. Starting Monday June 15 it will be possible to return borrowed material via the book return box in the entrance hall. This is possible from Monday till Friday from 9 a.m. till 6 p.m. and on Saturday from 10 a.m. till 4 p.m.
The Library remains available via info@biblio.vub.ac.be
Check out the FAQ from the Library!"
The Medical Library reopens on July 6th. Starting Monday June 15 it will be possible to return borrowed material at the counter. This is possible from Monday till Friday from 8:30 a.m. till 12:30p.m. and from 1:30p.m. till 4:30 p.m.
The Library remains available via info@biblio.vub.ac.be
Check out the FAQ from the Library!"
CAW Brussel >>> Contact CAW Etterbeek/a> >>> Contact CAW Jette
Researcher Training & Development Office The Researcher Training & Development Office is only available via doctoral.schools@vub.be
Computer Rooms The computer rooms are closed The computer rooms are closed
Crazy Copy Center Crazy Copy Center is closed but offers a digital service with the possibility to collect or send documents. Contact them at crazycopy@vub.ac.be or have a look at their Facebook
HousingHousing remains available for you!

You can email to huisvesting.housing@vub.be 
You can reach them by telephone at 02 629 28 31 from Monday till Friday from 8:30 till 12:30 and from 13:30 till 16:30. Service on appointment is possible from 25 May (through phone or mail).
After 4:30 pm you can contact the concierge of your building for urgent matters
*After 11 pm you can contact campus securityfor urgent matters"
Housing remains available for you!

You can email to huisvesting.housing@vub.be 
You can reach them by telephone at 02 629 28 31 from Monday till Friday from 8:30 till 12:30 and from 13:30 till 16:30. Service on appointment is possible from 25 May (through phone or mail).
After 4:30 pm you can contact the concierge of your building for urgent matters
*After 11 pm you can contact campus securityfor urgent matters"
Student Information Student Information opens on May 18th and can be contacted by phone again at 02 629 20 10. It remains available via
info@vub.be and Facebook"
Student Information opens on May 18th and can be contacted by phone again at 02 629 20 10. It remains available via
info@vub.be and Facebook"
ING Bank ING bank on the campus in Etterbeek is closed.
*All SelfBank machines remain open.
*All transactions remain possible via the ING Smartbanking app as well as online.
International Relations OfficeIRMO is available via international.relations@vub.be and 02 614 81 01. the IRMO Welcome & Information Desk remains physically closed but appointments for digital consultation can be made via mail or phone. "IRMO is available via international.relations@vub.be and 02 614 81 01. the IRMO Welcome & Information Desk remains physically closed but appointments for digital consultation can be made via mail or phone."
Student Jobs Student jobs is only available via studentenjob@vub.be Student jobs is only available via studentenjob@vub.be
Education and Student Administration Education and Student Administration is only available via studentadministration@vub.be Education and Student Administration is only available via studentadministration@vub.be
Social legal & financial supportSocial legal & financial support is available on campus again from 18 May. Appointments on campus are possible from Tuesday till Friday from 11 a.m. till 12:30 p.m. and from 1 p.m. till 3 p.m. Online appointments remain possible.
Make an appointment.
You can also contact them at studentenstatuut.studiefinanciering@vub.be"
It's possible to schedule an online appointment with Social legal & financial support.
Make an appointment.
. You can also contact them at studentenstatuut.studiefinanciering@vub.be"
University general medical practice The general medical practice is open. There are a few measures to guarantee everyone's safety. Check the information on the website of medical practice Patio
Standaard Student Shop The Standaard Student Shop has limited opening hours. There are a few measures to guarantee everyone's safety. The Standaard Student Shop has limited opening hours. There are a few measures to guarantee everyone's safety.
CafetariaThe Cafetaria is open from Monday till Friday (7h30 till 15h45) with a limited assortment. Meals to heat up are also available. Use the side entrance to get in, the main entrance on the Esplanade is used as exit.
Do you want to order for your department? Place your order through this form. You can pick up your order until 13h.

As from June 29th you can again enjoy a hot meal in the restaurant on campus Etterbeek between 11h30 and 13h45. During the summer holidays there is a daily choice between 3 fresh dishes and salads. You can consume lunch on the spot in the restaurant or on the terrace or take out your meal to eat in your office or outside. Check the menu here. Warms meals are also offered as take away.
Please follow the directions provided on the spot. In addition the social distancing rules remain applicable.
The take-away of the cafeteria (Agora building) is closed from Wednesday 1 July.
From 1 July VUB students and staff are welcome in the UZ staff restaurant for hot and cold menus throughout the summer from 11.30 am to 2.30 pm. These can be taken away or consumed on site from 11.30am to 2.10pm in fixed 20-minute slots distributed according to the initials of the surnames. From 1.30 pm free slots are also available for those who have not succeeded in consuming a meal on the spot within the proposed slots.
At the sandwich bar from 7.30am to 2.30pm you can buy sandwiches or cold dishes and desserts at the reduced rate for UZ staff. Purchases here must be taken with you and may not be consumed in the staff restaurant.
Students and VUB staff can also visit the UZ visitor's cafeteria from 7 a.m. to 8 p.m. on 1 July. There they can purchase sandwiches or salads and take-away meals on presentation of their VUB badge or student card. The range here is slightly more extensive than the take-away range that is now available and offered at VUB staff rates (A B C).
The coffee bar in the outpatient clinic is also open daily from 7.30 am to 5 pm. Hot drinks are available here at a 15% discount on presentation of VUB badge or student card.
Bar Pilar Bar Pilar remains closed until further notice
Opinio Opinio will be closed from Monday 6th of July.
Complex Complex remains closed until further notice
Bocadillo Bocadillo remains closed until further notice
Vroom Vroom Vroom Vroom coffee truck won't be on campus
Kinetiek Kinetiek is open. More information about making an appointment or safety measures can be found via the website
Sports departmentFrom July 6th we will reopen the swimming pool and sport halls. Individual sporters can check www.vub.be/en/sport for more information and updates.
Clubs or schools and groups can use all sport facilities via their contract.

Basic Fit is open as usual but follow the guidelines and regulations. More information can be found on their website.

The reception of the sports department will be open from Monday 6th of July:
- on weekdays from 9 a.m. till 9 p.m.
- on Saturday from 12 p.m. till 4 p.m.
- on Sunday from 10 a.m. till 4 p.m. You can also send a mail to sport@vub.be
Basic Fit is open as usual but follow the guidelines and regulations. More information can be found on their website..
Dilemma Dilemma is open - only by appointment. You can call via 02/629.23.40 Dilemma is open - only by appointment. You can call via 02/629.23.40
ACTO ACTO is available via acto@vub.be and 02/629.10.68 ACTO is available via acto@vub.be and 02/629.10.68
ICT Helpdesk ICT Helpdesk is available via:
helpdesk@vub.be
02/629.37.37
>>>To the VUB Service Portal
ICT Helpdesk is available via:
helpdesk@vub.be
02/629.37.37
>>>To the VUB Service Portal
Day-Care Centres The day-care centre in Etterbeek remains open following the guidelines of Kind & Gezin The day-care centre in Jette remains open following the guidelines of Kind & Gezin
Centraal magazijn and Postal DistributionCentraal Magazijn (building F0 entrance on street side next to rotule 5) is open on weekdays from 8 a.m. till 12 p.m. and from 12.30 p.m. till 4 p.m. Postal distribution for VUB entities is starting up again. Would you like to make use of it? Send an e-mail to danny.van.den.bosch@vub.bePostal distribution for VUB entities starts up again. Would you like to make use of it? Send an e-mail to danny.van.den.bosch@vub.be.
Access Control ServiceAccess Control Service (building E,rotule 4 esplanade level opposite entrance to student restaurant) is open on
Monday and Wednesday from 8 a.m. till 3 p.m.
Tuesday and Thursday from 8 a.m. till 10 a.m. and till 3:30 p.m.
Friday from 12 p.m. till 3:30 p.m.
Technical service limited services
Security Security remains available 24/7.
In Etterbeek security is in building X4 at entrance 6 and you can reach them
*via bewaking@vub.be
*via 02/629.21.76
Security remains available 24/7.
In Jette you can find them next to Student Housing at the Student Homes and you can reach them:
via *bewakjet@vub.ac.be
*via 02/477.41.41
Pick up points VUB safety kitYou can get your VUB safety kit at Student Information between 9 a.m. and 5 p.m.You can get your VUB safety kit at the Faculty secretariat.
Faculty secretariats
ES The faculty secretariat ES is only available via email via faces@vub.be - Don't hesitate to ask for a Skype-call!
GF The faculty secretariat GF is only available via secretariaat@gf.vub.ac.be
IR The faculty secretariat IR is only available via secretariaat.ingenieurswetenschappen@vub.be or by telephone at 02/629.29.01
LK The faculty secretariat LK is available again at room 2L202. You can also still reach them via faclk@vub.be or Facebook.
>>> Chat via Facebook
LW The faculty secretariat LW is available via faclw@vub.ac.be and telephone at 02 629 39 05. The desk at room C.5.403 is open between 10 a.m. till 3 p.m.
PE The faculty secretariat PE is only available via facpe@vub.be 
RC The faculty secretariat RC is only available via faculteit.rechten@vub.ac.be You can make an appointment: send a mail to the faculty secretariat to do so.
WE The faculty secretariat WE is only available via facwe@vub.be or by telephone at 02/629.12.95

External exam locations

In order to guarantee maximum social distancing, some exams from the first session will take place at inspiring locations in the city: the Museum of Art and History in the Cinquantenaire Park. And the Square at Central Station. Those who can, will come by bike. Both locations are also easily accessible by public transport.

Art & History Museum


Cinquantenaire in Brussels

Check out the location

Square


Mont des Arts at Central Station

Check out the location

Studying and exams in times of Corona

Klik hier voor alle info in het Nederlands

Questions about exams - for students

Read the answers to the frequently asked questions about exams in the list below. More practical information can be found on the student website.

Many exams will be held remotely or taken in a digital format. If this is not possible, exams can be held on campus or external locations. Please regularly check Canvas for updates and announcements regarding the assessment of your courses. The address of the external locations will be communicated in a timely manner. You can use GoogleMaps to plan your route.

How do I keep a safe distance when taking public transport to and from exams? 

Distancing measures on public transport are the responsibility of the transport operators (MIVB, De Lijn, TEC, NMBS). On Brussels trams, seats that may not be used are clearly marked. Please follow the appropriate measures. For more information, consult the operators’ websites.

Do I need a declaration to go to the exam? Is taking an exam considered a necessary journey?

We are currently unable to answer this question. It will depend on the decisions of the National Security Council.

We are currently unable to answer this question. It will depend on the decisions of the National Security Council.

We will ensure that both students and lecturers remain at least 1.5m from each other at all times. The number of students in each room or auditorium will be strictly limited. Students will be spread out within the room. Locations will be thoroughly cleaned and disinfected between exam sessions.

Yes, the hall will be cleaned and disinfected after every group exam. For oral exams, the desk will be disinfected after each exam. Lecturers will be responsible for disinfecting the office or exam hall for oral exams. They will receive clear instructions about safety and hygiene.

Yes. Every student will receive a bag containing hand sanitiser, face mask, lanyard and leaflet with clear instructions for use.

In accordance with the Flemish emergency decree for higher education, this is allowed. The university may exceptionally make changes to the modes of examination. Exam formats may be changed here and there. The exact exam format will be developed and communicated via Canvas as soon as possible. The final exam schedule will be shared online between 4 and 11 May.

How will you ensure all students are assessed fairly, when not everyone has the same exam format? 

Using learning objectives and a test matrix, the lecturer can offer an equivalent exam, even if it takes a different form due to necessity/force majeure.

Yes. This is considered a one-off essential journey. In Belgium, you do not need a declaration. If you are travelling from another country, you will need a declaration to cross the border. You can request this via coronavirus@vub.be.

Who can I contact with complaints about the education and exam organisation?

You can consult the reporting point which has been set up in your faculty for this purpose. We will continue to listen to your concerns about education and exams in the coming period! 

Questions about campus facilities during the exam period

Read the answers to the frequently asked questions about the campus facilities during the exam period in the list below.

Working in times of corona

It is not easy to work in these circumstances. VUB thanks all their staff for their effort and resilience.

Klik hier voor alle info in het Nederlands

Info for lecturers


WeAreVUB Staff Education & website Education & Student Affairs

Exams

Info for staff


WeAreVUB Staff, message board for staff

Stay up-to-date

Info for researchers


Sharepoint Research & Data Management

Keep researching

Health and wellbeing


Tips. Overview services. Want to talk to someone?

Find support

Oral 'face-to-face' exams


For lecturers and collaborators

Guidelines & tips

Written exams 'on campus'


For lecturers and collaborators

Guidelines & tips

Online exams


For lecturers and collaborators

Helpdesk

Art and History Museum & Square

All you need to know about the external exam locations

Check it out

FAQ

Klik hier voor alle info in het Nederlands.

Do you have any questions about the gradual return to campus? You will find the basic rules under the 'Precautions' tab of this site. Be sure to check the updates as well.  

Below you'll find answers to more specific frequently asked questions (FAQ). Is your question not listed here? Feel free to send an e-mail to backtocampus@vub.be. And if, in your opinion, certain information or measures are missing, please let us know via the online web form!

Questions about possible contamination

Read the answers to the frequently asked questions about possible contamination in the list below.

A person who may be infected with the coronavirus is asked to stay at home and consult a general practitioner. We recommend avoiding social contacts.

In order to facilitate contact tracing in case of effective infection, the VUB can draw up a list of the days and times when the infected person was present during exams (in case of a student) or at his service (in case of a staff member).

In addition, the general precautionary measures and guidelines of the Federal Public Health Department must be followed.

You inform the VUB by sending an email to backtocampus@vub.be. Your email will be followed up immediately.

If you are an employee of the VUB, you must report your sick days in TEO.

You notify the VUB immediately via backtocampus@vub.be if:

  • You are a student or employee of the VUB and you have been diagnosed with the coronavirus. In this case, you fill in your sick days on TEO (as a staff member) or report your illness to the faculty secretariat (as a student). In case of force majeure, as a student you can ask for the exam to be rescheduled.
  • you are a student or employee of the VUB and you suspect that you are infected with the coronavirus;
  • you are a student or employee of the VUB and you have come into contact with a corona patient;
  • you have come into contact with a corona patient and shortly afterwards visited one of the VUB campuses of the VUB.

If you are a student, your mail will be forwarded to the Infopoint. If you are an employee, M&O will handle your mail. If necessary, the first-line centre dispatches your mail to other services involved (e.g. infrastructure).

The VUB will treat all personal data you provide in your mail confidentially.

In case of notification of contamination, the VUB follows the guidelines of the Federal Public Health Service, which state the steps to be followed in case of (possible) contamination.

In order to facilitate contact tracing in the event of effective infection, the VUB can draw up a list of the days and times on which the infected person was present during examinations (in the case of a student) or at his service (in the case of a staff member).

Anyone who has been infected may not re-enter the campus until a doctor has declared him/her healthy.

My colleague or fellow student is infected with the coronavirus. What should I do?

Avoid contact with your colleague. Be vigilant for the symptoms of the coronavirus (fever, cough, respiratory problems, sore throat, headaches and muscle aches). If you do not feel well, let the VUB know in time via backtocampus@vub.be and call your doctor.

Furthermore, all 'regular' precautions for the virus are of importance. You can read these here.

If you are at home or in your kot in Brussels, you have no regular doctor and suspect you may be infected with coronavirus, call 1710. Via this number you will reach a helpline staffed by GPs, who will advise you and refer you if necessary.

You can also contact the university group practice of the VUB for a telephone consultation on 0032 2 897 19 50.   

If you have a regular doctor, you should call them.

For anyone stuck in Brussels, you should call the new number 1710 rather than the emergency number 112, which gets overloaded faster.

Questions concerning access to buildings and infrastructure

Extensive information about access and opening hours of services and buildings on the campuses can be found under the tab 'Campus facilities' of this service.

For those who have to be on campus, the following guidelines apply:

  1. Follow the signs
  2. Keep to the right
  3. Only 1 person in the elevators
  4. On narrow stairs, give way to those who descend
  5. Wear a mouth mask in the VUB buildings until you reach your destination. After that, the specific rules of that place apply.

For those staying at a VUB dorm, the following guidelines apply: 

  • Maintain a distance of 1,5 meter from people outside your unit.
  • Each VUB-unit is considered a social bubble/household. With the people of your unit, you do not need to maintain social distancing. All other safety measures concerning the hygiene in your unit remain and must be respected at all times.
  • Inviting visitors is only allowed with the approval of your dormmates and on agreed upon moments. You can invite 1 person in your room, and be present with 6 people at most in the kitchen. Carefully follow all the government measures and respect one another. The safe use of the areas that are shared by your dormmates remains the priority. Preferably meet outside of the unit.
  • Students returning from abroad to Belgium must spend 14 days in home isolation following the guidelines onwww.info-coronavirus.be.
  • Ensure proper ventilation of the areas. Frequently open the windows.
  • Do not share cutlery, cooking appliances or other objects. Wash thoseitems after use with hot water and washing-up liquid.
  • Ensure proper hygiene and cleanliness in the dorms: wash your hands, take out the garbage frequently, clean all handles and surfaces in the common areas after using them… Preferably use a solution of 1% bleach (1 tbs bleach in 1 litre water) or use a cleaning product containing bleach. Provide these additional cleaning products yourself.
  • If you are showing symptoms such a fever, couch, runny nose or difficultybreathing, contact your general practitioner via phone or the University general medical practice. Isolate yourself and contact Student housing immediately if an infection with corona is suspected. Student housingwill alert your dormmates and communicate the necessary guidelines.

 

 

Questions about mobility

Read the answers to the frequently asked questions about commuting and travelling to and from the VUB in the list below.

Yes, but only in accordance with the instructions of the transport companies. That means that you use mouth masks in stations, buses and trams, and on platforms and at stops. Keep your distance where possible.  

Carpooling is possible, but the minimum distance of 1.5 meters must also be respected inside the vehicle. The number of people that can travel together therefore varies according to the type of vehicle. Regular airing and cleaning of the vehicle is recommended. 

No. Cycling and walking are largely done in the open air, where the risk of contamination is much lower.  However, make sure to keep a sufficient distance from other road users.

The Vrije Universiteit Brussel does not allow international travel for staff and students for study or research purposes until 20 August 2020, with the exception as from 30 June of the countries mentioned below: 

  • The countries of the European Union
  • The United Kingdom
  • Switzerland
  • Liechtenstein
  • Iceland
  • Norway

OUTSIDE THE EU

  • Algeria
  • Australia
  • Canada
  • Georgia
  • Japan
  • Montenegro
  • Morocco
  • New Zealand
  • Rwanda
  • Serbia
  • South-Korea
  • Thailand
  • Tunisia
  • Uruguay

The exception for the above countries is in line with the government's travel policy, which was relaxed on 30 June 2020.

However, it is up to each country to decide whether or not to open its borders. In order to know the situation in the country of destination, it is therefore advisable to consult the website of Foreign Affairs and the website of the destination country or country of origin if travelling to Belgium.

For students who have planned an exchange or internship at the VUB it is recommended to contact their exchange coordinator/internship supervisor at their home university and those at the VUB to discuss an alternative. The VUB International Relations office can also give further advice on exchange programmes and internships for students at VUB.

Foreign incoming delegations are postponed until 20 August 2020, with the exception as from 30 June of the countries mentioned below: 

  • The countries of the European Union
  • The United Kingdom
  • Switzerland
  • Liechtenstein
  • Iceland
  • Norway

 

OUTSIDE THE EU

  • Algeria
  • Australia
  • Canada
  • Georgia
  • Japan
  • Montenegro
  • Morocco
  • New Zealand
  • Rwanda
  • Serbia
  • South-Korea
  • Thailand
  • Tunisia
  • Uruguay

The exception for the above countries is in line with the government's travel policy, which was relaxed on 30 June 2020. 

However, it is up to each country to decide whether or not to open its borders. In order to know the situation in the country of destination, it is therefore advisable to consult the website of Foreign Affairs and the website of the destination country or country of origin if travelling to Belgium.

Foreign jurors in doctoral defences participate by videoconference.

Yes. There is a quarantine of 14 days, to be spent in Belgium. No movement is allowed during this period.

The quarantine also applies to students returning or commuting from the neighbouring countries of the Netherlands, Luxembourg, Germany or France to attend exams. These students must apply for a certificate.

Yes. There is a quarantine of 14 days, to be spent in Belgium. No travel is allowed during this period, not even for work. Teleworking is allowed.

Students must follow the local guidelines of the country/region if there is a departure advice. Either the guidelines of the Belgian authorities are followed in case of a return advice. The International Relations Office can support students in case of an early return. See also 'Do returning VUB students from abroad have to be quarantined?

Staff members must follow the local guidelines of the country/region if there is a departure advice. In other words, they must follow the guidelines of the Belgian authorities in the event of a return advice. The International Relations Office can provide support in the event of an early return. See also 'Do returning VUB staff from abroad have to be quarantined?

The Vrije Universiteit Brussel does not allow international travel for students for study or research purposes until 20 August 2020, with the exception as from 30 June of the countries mentioned below: 

  • The countries of the European Union
  • The United Kingdom
  • Switzerland
  • Liechtenstein
  • Iceland
  • Norway

OUTSIDE THE EU

  • Algeria
  • Australia
  • Canada
  • Georgia
  • Japan
  • Montenegro
  • Morocco
  • New Zealand
  • Rwanda
  • Serbia
  • South-Korea
  • Thailand
  • Tunisia
  • Uruguay

The exception for the above countries is in line with the government's travel policy, which was relaxed on 30 June 2020.

However, it is up to each country to decide whether or not to open its borders. In order to know the situation in the country of destination, it is therefore advisable to consult the website of Foreign Affairs.

The Vrije Universiteit Brussel does not allow international travel for staff for study or research purposes until 20 August 2020, with the exception as from 30 June of the countries mentioned below: 

  • The countries of the European Union
  • The United Kingdom
  • Switzerland
  • Liechtenstein
  • Iceland
  • Norway

OUTSIDE THE EU

  • Algeria
  • Australia
  • Canada
  • Georgia
  • Japan
  • Montenegro
  • Morocco
  • New Zealand
  • Rwanda
  • Serbia
  • South-Korea
  • Thailand
  • Tunisia
  • Uruguay

The exception for the above countries is in line with the government's travel policy, which was relaxed on 30 June 2020.

However, it is up to each country to decide whether or not to open its borders. In order to know the situation in the country of destination, it is therefore advisable to consult the website of Foreign Affairs.

Attention: members of staff wishing to travel to the above countries MUST apply for academic leave (via TEO). They must also inform themselves with regards to any specific measure that are in place in terms of supplying a ‘health certificate’ indicating they are covid19-free. Equally, they must respect the instructions that are in place regarding e.g. quarantine in the country of destination, as well as the usual safety measures.

Please read the terms and conditions of scholarship providers for incoming international scholarship students at VUB

VLIR-UOS

Given the expanding travel ban worldwide, it is not advisable for ICP-scholars to return home. In case they choose to do so, they will have to cover all costs made themselves and make sure to inform the programme coordinators on their plans. The latter is also stipulated in the individual contracts of each scholar.

The scholarship allowance for master students is a lump sum totalling 12 (for the one year programmes) or 24 times (for the two year programmes) the foreseen monthly allowance. The allowance is paid to each scholar independent of the time of graduation. The scholars keep receiving their monthly allowance, even if they would not be in Belgium, allowing for a certain flexibility. The scholarship will not be suspended in case a scholar decides to return home, nor will it be extended.

China Scholarship Council

Students with an CSC scholarship who return home have to contact the Chinese embassy in Belgium. Scholarship matters will be looked at case-by-case. According to the general guidelines, students are entitled to one return flight ticket for their stay at VUB.

Erasmus scholarship

Erasmus students at VUB receive their scholarship from their home university. If you would like to return home, inquire at your home institution for scholarship implications. 

Master Mind scholarships

Information is not yet available.

Other scholarship schemes

Students with a scholarship from their own country or another scholarship should coordinate the possibilities to return home with their scholarship agency.

The following rules apply for outgoing Erasmus+ students whose exchange was impacted due to the Corona virus (Force majeure). To receive the full Erasmus+ scholarship or to receive a compensation for extra costs, you will have to send a signed declaration of honour to exchange.outgoing@vub.be. You will receive this document from us by the end of April. Please take a good look at the situations described below and don’t hesitate to contact the exchange team if you have any questions.

1.  Students who weren’t able to go on exchange

a. This only applies to students whose exchange has been cancelled because of the Corona virus, or who weren’t allowed to travel to their host institution.

b. If you made any expenses that you can’t (partially) reclaim via an insurance or if you aren’t able to cancel your flight ticket/rental agreement, you can apply for a refund via your scholarship. Please send us a proof of your costs and the inability to recover them.

2. Students who returned early

a. Students who had to return early due to the Corona virus will receive their scholarship for the duration of their stay abroad.

b. Students who fulfil one of the requirements below, will receive the full grant amount mentioned in the grant agreement:

i. The student partakes in alternative activities organised by the host institution (e.g. online classes)

ii. The student is unable to (partially) recover costs that are directly and exclusively connected to the cancelled stay (e.g. rent) and proves this with the necessary documentation.

3. Students whose exchange activities have stopped, but that stayed abroad

a. Students receive a scholarship for the period during which academic activities or internship activities took place.

b. Students will receive the scholarship for the foreseen period if they fulfil one of the following requirements:

i. The student partakes in alternative activities organised by the host institution (e.g. online classes)

ii. The student can’t leave because of government regulations (e.g. travel restrictions).

c. Students who are unable to return home at the end of their exchange period due to government regulations (local or in your home country), can apply for financial support for the additional time abroad.

Questions about insurance

Read the answers to the frequently asked questions about insurance in the list below.

In case of early return of students from abroad: which costs will be reimbursed (rent, etc.) by the insurance?

Students should consult their personal insurance broker.

Does VUB intervene in the cancellation of travel & accommodation costs of staff members due to the coronavirus?

The VUB BCS travel assistance insurer does not intervene in case of cancellation due to the outbreak of the coronavirus.

Actions that can be taken:

  • Please contact the travel agency. They may propose to cancel the trip for a limited cost or to rebook the tickets.
  • If necessary, contact the agency that cancelled the activity (for which travel & accommodation expenses were incurred) and check whether and to what extent they reimburse the expenses incurred.

My trip abroad within the framework of an externally financed project will not take place. To which interventions am I entitled?

In this case, be sure to contact the body financing the project or consult their website to see what intervention or solutions they might propose. The VUB BCS travel assistance insurer does not intervene in case of cancellation due to the coronavirus outbreak.

Actions that can be taken:

  • If necessary, the travel agency can be contacted. They may propose to cancel the trip for a limited cost or to rebook the tickets.
  • If necessary, contact the agency that cancelled the activity (for which travel & accommodation expenses were incurred) and check whether and to what extent they will reimburse the expenses incurred.

No.  If you, as organizer, took out an event/cancellation insurance yourself, we advise you to contact the insurer. However, there is little chance that the insurance will provide cover in the event of a pandemic.

In case of cancellation of an event you organized, please contact the registered participants, suppliers and other contracting parties.

When events are cancelled, this means that the registration fees have to be refunded to the participants (unless the event is rescheduled and the participant agrees to let the organizer keep the registration fees). However, damages, such as hotel expenses, transport, etc., cannot be claimed back by the participants, since the government has explicitly forbidden events since March 13th and therefore there is a case of force majeure. However, we recommend that you always check the contracts themselves, as situations of force majeure can be contractually extended/limited/...

Financial arrangements will also have to be made with suppliers, which may result in costs having to be paid. Suppliers must be able to provide proof of the costs they have already incurred (incurred before the force majeure situation, 13 March 2020). Only these costs will have to be paid by the organizer. Again, no damages can be claimed as a result of the dissolution of the agreement as there is force majeure at stake (again, read contract for any force majeure clauses).

However, we recommend postponing events (to a date to be determined at a later date) rather than cancelling them.

Vanbreda Risk & Benefits has taken a number of preparatory measures in order to continue to guarantee its services. They recommend using their digital channels: the Vanbreda Health Care app or their Health Care website www.vanbreda-health.be/nl/ for the handling of claims (such as reporting hospitalisation and serious illness, filing medical expenses and other questions). Accessibility by telephone may be limited due to exceptional circumstances and mail distribution could be compromised.

Questions are best asked via the website

If you have not yet signed up for their digital services, you can find all the information you need to register at www.vanbreda-health.be/nl/ik-word-digitaal/. Download their app by scanning the appropriate QR-code:

Questions about personal well-being

Read the answers to frequently asked questions about personal well-being in the list below.

First of all: it is a normal reaction to experience feelings of anxiety, stress, insecurity and even panic when hearing and reading all the news, speculations and measures concerning the corona virus at the moment. Here are some tips to keep it in context and not to worry unnecessarily:

  1. Listen to experts: make sure you have correct facts and look at things from the right perspective. Don't search too much for information about the coronavirus on the internet yourself. Pay special attention to information from credible sources and experts. For example, there is a government website that offers useful and correct information. Also feel free to share this information with your friends and family. Of course, you will also find useful information on this very website.
  2. Stay connected. Maintaining social networks can promote a sense of normality. You can share and discuss feelings and concerns with each other, relieving your stress. Be careful because fear is also contagious. If you talk to a lot to people who are scared, you will become scared yourself. So look for people who are calmer. It will have a more positive effect on you.
  3. Seek additional help. If you are overwhelmed by fear or other long-lasting reactions that influence you negatively, it is best to seek help. You can contact the VUB for professional help by a student psychologist from VUB Student Counselling or an employee of CAW. International students can contact https://www.chsbelgium.org/en/ for a professional chat. VUB staff can contact BRUCC via brucc@vub.be (tel.: 32 (0) 476 600 130).

Feeling confused and anxious about the coronavirus situation? As a student, you can contact the student psychologists at the VUB with your concerns. You can schedule an appointment with a student psychologist via the student website. When making your appointment, you can use the online scheduling tool to indicate your preferred contact method.

The same working method applies to appointments with a Learning Path Counsellor or Study Advisor. If you are in guidance, you can contact your counsellor via email or online tool.

Questions about events

Read the answers to the frequently asked questions about events in the list below.

The VUB will focus on its core tasks: education and research until after the academic year of 2019-2020. Necessary events can take place within this framework. All other social events before that date, such as the honorary doctorates award ceremony, the Info Days or WeKonekt-week will be postponed. Also, student activities or events by external partners on our campus will not take place.

From 6 July 2020 events can be organised at the VUB again. Restrictive measures do apply:

  • No receptions or parties may be organised yet.
  • Only seated catering for a maximum of 50 people is allowed, with respect for social distancing and service at the table, as long as it takes place in the open tent (Etterbeek), the restaurant with open windows (Jette) or in the open air.
  • Only those events requested by employees and internal services by Facility Services and approved by Facility Services are allowed.
  • In addition, external events require the approval of a plan of safety measures by the Prevention and Environment Service (PRMI).

All events not directly related to education or research have been cancelled or postponed until after 6 July.

Did you sign up for an event? Then the organizer of the event will contact you by email to confirm the cancellation. If in doubt, contact the organizer of the event.

The VUB has decided to cancel all non-digital student activities (TD’s, cantussen, rehearsals, meetings in kringlokalen….) until the 6th of July. This means that VUB will not provide facilities (classrooms, kringlokalen…) to organize non-digital activities.

Also, restrictive measures apply for any student activity one may want to organise after 6 July:

  • No receptions or parties may be organised.
  • Only seated catering for a maximum of 50 people is allowed, with respect for social distancing and service at the table, as long as it takes place in the open tent (Etterbeek), the restaurant with open windows (Jette) or in the open air.
  • Only those events requested by employees and internal services by Facility Services and approved by Facility Services are allowed.
  • In addition, external events require the approval of a plan of safety measures by the Prevention and Environment Service (PRMI).

Questions concerning the organisation of the exams

Below you will find frequently asked questions about the organisation of the exams.

You can find all information about the organisation of the exams as a teacher here.

All information about the organisation of the exams can be found under the tab 'For students'.

Unfortunately, given the current situation, the usual mass block study cannot continue. But you can study together remotely! For example, you could create your own virtual study area. There is also a mass block study group on Facebook. And for those who really find it impossible to study at home, a limited number of places will be made available on campus. All info can be found here.

You can get a safety kit (with mouth mask) from 8 a.m. till 4 p.m.: 

  • On campus@Etterbeek: in the white tent
  • On campus@Jette: tent

Attention: 

  • As from Wednesday 1 July, safety kits in Etterbeek will only be available at the Infopoint during the fixed opening hours.
  • As from Monday 29 June, safety kits in Jette will only be available at the GF secretariat (or limited via stewards on campus) during the fixed opening hours.  

Questions about the coronavirus

On the Sciensano site you will find most of the answers to your questions about the coronavirus. Below you will find actions of the VUB regarding the virus.

Right at the start of the crisis, we made sure that the welfare of laboratory animals did not suffer as a result of this epidemic. Animal welfare legislation could be complied with without interruption. Currently, the crisis has not stopped any research projects, but it has slowed them down. Also, compared to normal times, no more animals have been euthanised specifically due to this crisis. There is no abnormal trend in the evolution of the number of cages and experimental animals due to the crisis. The Animalarium is in full readiness to restart ongoing preclinical research and also to support new research on therapeutic avenues to help fight the global pandemic.

Yes, both within the UZ Brussel and within the preclinical research laboratories, research is being done into this pandemic. An overview of the research can be found here: https://vub.be/coronavirus/onderzoek. In the course of this year, projects will also be started in which, with the help of laboratory animals, possible treatments against the virus will be sought.