Which classes are mandatory?

You can check which classes require your presence and what the consequences are if you miss too many classes (without validation) in the course outline of each course. Make sure to check these before the start of the academic year.

Force majeure due to illness

Feeling sick on the day of an exam or mandatory class? Or do you have to isolate or quarantine? Notify your faculty in due time and find out what to do in your specific situation.

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Sick on the day of an exam or mandatory class

You are sick on the day of the exam or mandatory class (NOT able to take the exam)

With a sick note (from your doctor), you can request to move the exam to a different day, but keep in mind this is not always feasible. You can find more info on how to request to move an exam here.
 

You feel sick on the day of the exam or mandatory class (ABLE to take the exam)
  • Online exam: you can take this from home without a problem.
  • Exam on campus or external location: You can not come to the exam. Please make sure to submit a sick note to your faculty secretariat.  Students from the Faculty of Science and Bioengineering Sciences are to fill out this form. Students from the faculty of Physical Education and Physiotherapy are to fill out this form.

The government's measures are clear: stay home if you feel sick or have symptoms and get tested for Covid-19. 

Quarantine on the day of the exam or mandatory class

You have to quarantine on the day of the exam or mandatory class (ABLE to take the exam)

Note that you don't need to quarantine (or test) after a high risk contact, if you've been fully vaccinated and don't have any symptoms.
Check here to see when you have to quarantine or isolate

  • Online exam: you can take this from home without a problem.
  • Exam on campus or external location: You can not come to the exam. Please make sure to submit a quarantine note to your faculty secretariat. Students from the Faculty of Science and Bioengineering Sciences are to fill out this form. Students from the faculty of Physical Education and Physiotherapy are to fill out this form.

With a quarantine note you can request to move your exam to a different day. Keep in mind this is not always feasible.

If you only have an automatically generated quarantine certificate, you need to provide a valid medical attestation, PCR-test or rapid antigen test (taken at the pharmacy) results within 3 days after the exam.

With your quarantine certificate you can request to move an exam, but keep in mind this isn't always possible.

If you need to quarantine after traveling abroad, that doesn't count as force majeure. You can not request to move an exam in this case.

What is a valid sick or quarantine note?

  • sick note must be created at the latest 1 day after the day of the missed exam, and provided to the faculty within 3 days after the missed exam.
  • quarantine note can be written after the day of the missed exam, but before the end of the quarantine period.
  • Filled out completely, without any contradictions and not 'as declared by the patient'.
  • Created by your doctor (not an automatically generated note you can create without a doctor). Not sure if your note is valid? Check with your doctor.
  • A (clear) scan or photo of your note will be accepted, but always keep the original. This can be requested for verification.
  • The missed exam must take place within the period marked on the note.
     

If you participate in an exam before the period marked on your note is up, your note is automatically invalid from that day on and is no longer valid for any exams you might miss after that.

If your quarantine ends early because you took a negative test, please notify your faculty and professor asap with proof. Your note will become invalid from then on and you continue participating in the exams as usual.

Accepted Covid-test results: PCR tests and rapid antigen tests taken by the pharmacy. (No selftests taken at home by yourself.)

Valid proof in case of Covid-19
  • If you show symptoms of Covid-19 on the day of the exam: proof of reservation of a PCR test (attention: reservation made at the latest on the day of your exam). Afterwards you send in the result of this PCR test (negative or positive) to complete your file. 
  • A certificate of a positive PCR test. 
  • A valid medical certificate from your physician.

Sports lessons and sports competitions

For Physical Education and Physiotherapy students who cannot participate in sports classes, or who overlap with important sports competitions, specific measures apply:

You are not allowed to play sports (on medical prescription)

You are only exempted from sports activities during sports lessons, but you follow the lessons themselves, as theory can still be taught. You can contact the teacher and ask if it is useful to attend the lesson if you cannot play sports. Always ask your doctor to write down as specifically as possible what you can or cannot do. For example, if you are not allowed to swim, ask if you can go into the water.

You have an important sporting competition during a compulsory lesson

You can only be exempted from compulsory classes because of sporting activities if you have a top-class sporting status. In any other case, you are not legitimately absent.

Force majeure: work

If, as a working student, you are unable to take an exam or attend a mandatory class due to a professional obligation, you must fill out the force majeure form as soon as possible, at the latest on the day of the exam or class. Students of the Faculty of Social Sciences and Solvay Business School must submit this form at least 3 weeks before the start of the examination period.

The organisation of a potential make-up exam will only be communicated via the faculty secretariat. Please do not contact the teacher yourself in order to avoid confusing communication.

If your force majeure file is accepted and you do not wish to take a make-up exam or a make-up exam cannot be arranged due to organisational reasons, you will be marked as 'legitimately absent'.

Force majeure: death

In the event of the death of a relative by blood or marriage up to the second degree, you must fill out the force majeure form as soon as possible, at the latest on the day of the exam or class. 

The organisation of a potential make-up exam will only be communicated via the faculty secretariat. Please do not contact the teacher yourself in order to avoid confusing communication.

If your force majeure file is accepted and you do not wish to take a make-up exam or a make-up exam cannot be arranged due to organisational reasons, you will be marked as 'legitimately absent'.

Move an exam due to force majeure

An exam can only be moves in case of force majeure (eg: illness or the death of a family member up to the second degree).

If you wish to move an exam due to an overlap in your exam schedule, this is not force majeure.
Move an exam due to overlap

Are you dealing with a technical problem during online exams, please contact the teacher of your course immediately. If that doesn't work or you are unable to continue with the exam, please fill out the force majeure form.
Help with online exams

Request to move an exam due to overlap
 
  1. Fill our your faculty's force majeure form or submit the online form, depending on your faculty.
  2. Send it to your faculty secretariat and the teacher of the course at the latest on the day of the exam.
  3. Provide valid proof of force majeure (sick note, death certificate,...) to your faculty secretariat via e-mail within 3 days after the exam.
  4. The faculty will notify you of the options to reschedule the exam.

Keep in mind that an exam can't always be moved, and you might have to retake the exam during the next exam period. If your absence is validated and you can't move the exam, your exam result will say 'legitimately absent'. 
Check your faculty's additions to the examination regulations