Administration and enrolment
Administration complete?
- Are you correctly enrolled for your study programme and have you successfully registered your courses?
- Have you paid your tuition fee?
Register for exams?
Most faculties require you to register for oral exams. This can also be the case for written exams, if the exam takes place at multiple locations or times.
In case you need to register, this will be mentioned in your exam schedule.
Overlap in your exam schedule
When multiple exams are schedules on the same day and at the same time, there is an overlap in your exam schedule. Always give priority to:
- mandatory courses instead of elective courses
- courses that come first in your model trajectory
*An exam in the morning and in the afternoon on the same day, are not considered overlapping.
Check your faculty's additions to the exam regulations
Ask to move an exam due to overlap
You can inquire to see if it's possible to move an exam because of an overlap in your exam schedule. But keep in mind this isn't always possible.
If you want to request to move an exam due to illness, work or a death in your family, there's a different procedure to be followed:
Force majeure procedure
Notify your faculty about the force majeure
within 3 calendar days of the announcement of your exam schedule (OER, Art 106, §2). Your faculty may have a later deadline to do so. Check below if this is the case and exactly how to report overlap to your faculty.
The faculty will look for a solution if possible. You will be informed about a potential new exam time. Keep in mind this will not always be possible!
If the exam requires registration, you must do so even in case of an overlap.
Languages and Humanities
=> E-mail this form to your faculty (filled out).
Educational Master
=> E-mail this form to your faculty (filled out).
Physical Education and Physiotherapy
=> Fill out this online form.
Law and Criminology students
=> Complete this online form. The application deadline is the same as the oral exam registration deadline.
Psychology and Educational Sciences
=> Fill in this form before 15 December 2024
Sciences and Bioengineering Sciences
=> Fill in this online form.
Engineering
=> E-mail your faculty secretariat and the teacher of the course(s). Ask if it's possible to take the exam at an alternative time and date.
Social Sciences and Solvay Business School
=> E-mail your faculty secretariat at the latest on 13 December 2024 and ask if it’s possible to take the exam at an alternative time and date.
Medicine and Pharmacy
=> E-mail your faculty secretariat and the teacher of the course(s). Ask if it's possible to take the exam at an alternative time and date.
Inspection and feedback after exams
After the announcement of your exam results, you have the right to inspect your exams and ask for feedback.
- You should request inspecting your exams within 3 calendar days after the electronic communication of your exam results.
- You should request feedback on your exams within 5 calendar days after the electronic communication of your exam results.
Each faculty can determine how the inspection of exams and feedback are organised in the
faculty's additions to the teaching and examination regulations.
Sciences and Bio-engineering Sciences
For the inspection of your exams you must send a request to the course titular at the latest three calendar days after the official notification of examination results. If you wish to receive feedback, you must send a request to the course titular at the latest five calendar days after the official notification of examination results in order to agree on a date.
Social Sciences and Solvay Business School
To request feedback on your exam results, you should send an e-mail to the professor(s) and/or assistant(s).
- to request an inspection of a copy of your exam: within 3 calendar days of the announcement of the official results.
- to request a clarification of your exam results: within 5 calendar days of the announcement of the official results.
Law and Criminology
To request feedback on your exam results, you should send an e-mail to the professor(s) and/or assistant(s) and put facrc@vub.be in copy.
- to request an inspection of a copy of your exam papers: within 3 calendar days of the announcement of the results (OER, Article 114, §3)
- to request a clarification of your exam results: within 5 calendar days of the announcement of the results (OER, Article 114, § 4)
Psychology and Educational Sciences
To request feedback on your exam results, you should send an e-mail to the professor(s) and/or assistant(s).
- to request an inspection of a copy of your exam: within 3 calendar days of the announcement of the official results.
- to request a clarification of your exam results: within 5 calendar days of the announcement of the official results.
Languages and Humanities
To request feedback on your exam results, you should send an e-mail to the professor(s) and/or assistant(s) and put faclw@vub.be in copy.
- to request an inspection of a copy of your exam papers: within 3 calendar days of the announcement of the results.
- to request a clarification of your exam results: within 5 calendar days of the announcement of the results.
Engineering
The public nature of the written preliminary and other examinations is guaranteed by allowing students to inspect the examination papers after each examination period within the first five days following the announcement of the results. In the context of pedagogically sound supervision, the student can request a clarification within the period of five calendar days after the announcement of the results. When a student wishes to inspect or receive feedback about a written examination he or she must do so by submitting a request to the lecturer of the relevant course within the specified period. Subsequently the lecturer informs the student on the time and place of the inspection and the person who will provide the feedback or access to the examination papers (this can be the lecturer or a designated person). Unlike an inspection, feedback can also be provided outside of the period of five days following the announcement of the results.
Feedback or inspection of the examination papers is not granted to third parties.
Physical Education and Physiotherapy
Each exam period, there is a faculty inspection day on which you can inspect your exams. The dates are:
January exams: 13 February 2023 (Etterbeek) and 14 February 2023 (Jette) between 18:00 and 20:00
June exams: 10 July 2023 (morning Etterbeek, afternoon Jette)
Second session exams: 19 September 2023 (morning Etterbeek, afternoon Jette)
For feedback on the content of your exam and questions about partial points, please contact your professor.
Educational Master
Only available in Dutch
Medicine and Pharmacy
Requests to review your exam must be sent to the course coordinator within 3 calendar days after official publication of results.
If you wish to receive feedback you must email the course coordinator within 5 calendar days after official publication of results to agree to a date.
Copyright exams
If you wish to receive a copy of your exam answers, you can request this, only after having had feedback and an inspection of your examination papers, by sending this form to your teacher:
application form examination copy
Don’t forget to put your faculty in cc.
Examination board and deliberation dates
The examination board gathers after every exam period (in February for students who may graduate early, in July after the first examination session and in September after the second examination session) to handle the deliberations of each study programme. This means they officialise each student's exam results and determinde their proclamation code (passed, failed, continuation of study programme, re-enrolment not allowed, etc.)
| Faculty | Examination board |
Deliberation dates |
|---|---|---|
Medicine and Pharmacy |
Examination Board 2023-2024 (Dutch) | |
| Law and Criminology | Examination Board 2024-2025 (Dutch) |
|
| MILO Educational Master | Examination Board 2022-2023 |
|
| Languages and Humanities | Examination Board 2024-2025 |
|
Social Sciences and Solvay Business School |
Examination Board 2024-2025 |
|
Engineering |
Examination Board 2024-2025 |
|
Physical Education and Physiotherapy |
Examination Board 2023-2024 |
|
| Psychology and Educational Sciences |
Examination Board 2022-2023 |
|
| Sciences and Bioengineering Sciences | Examination Board 2024-2025 |
Proof of presence
If you need proof of presence at an exam (for your employer for example), please use:
Proof of presence or participation at an exam
Fill out your name, your faculty, the details of the exam and have it signed by the teacher (or delegate) at the exam.