Transcript of records

After each exam period, your results will be available in the Student SelfService.

  • The January exam results are announced on the first day of class of the second semester.
  • The June and second session exam results are announced after deliberations by the examination board.

In the Student SelfService, you get an individual transcript of records, containing your grades and proclamation codes. It's important to not only check your grades, but also your proclamation code. It provides useful information on how you can proceed with your studies.

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Availability transcript of records

A transcript of records will only be available once the Examination Board has been convened, and has discussed your examination results of the examination period. Your official transcript, including the examination results of each course as well as the proclamation code, can then be downloaded via the Student SelfService.

When exactly the examination board gathers differs from faculty to faculty. In January they only gather for students graduating early after the first semester.

Take note
  • Guest students receive their results from their home university. They can however, consult their VUB-results in the Student SelfService.
  • Students with a credit or exam contract don't receive a transcript of records. They can only consult their grades in the Student SelfService.

Proclamation code

The proclamation code is the only official result that determines whether you have completed or are allowed to continue your programme or not. This proclamation code can only be found in your transcript of records. Check the different proclamation codes below to find our what they mean:

If you haven't passed all your courses, VUB is here to help you manage your study progress.

What does your proclamation code mean?

Binding conditions (1)

You will be subjected to binding conditions in the next academic year because you failed to obtain at least 60% of the credits taken up and failed courses for which you've been enrolled twice. Next year you must obtain 75% of the credits when you re-enrol for the same programme under a diploma contract.
Read more about your study progress

Failed combined enrolment

Because you failed your preliminary programme, you can not yet graduate in your 'higher' programme.

Passed

You have succesfully finished your year programme. Based on the average final result of a student who passed successfully, an academic level of distinction will be awarded.

Re-enrolment not allowed (1)

Your re-enrolment in the same programme at the VUB is refused because you didn’t obtain a single credit. You are not able to finish your programme. 
Read more about your study progress

Re-enrolment not allowed (3)

Your re-enrolment for the same programme is refused because you failed to comply with the binding conditions. You are not able to finish your programme. 
Read more about your study progress

Failed

Next year you resume all course units you have failed the year before. You do not need to resume the course units for which you scored at least 10/20. You obtained your credits for these courses.

You can continue your studies with an individual study path. The study path counselor will help you compose your programme. 

Open exam period

Not all exam results are known yet. Your definitive proclamation code will be announced later.

Postponed to 2nd exam period

You can retake the exams you failed (less than 10/20) in the second exam period.

Excluded from the exam period

You received a disciplinary sanction.

Continuation of study program

Next year you resume all course units you have failed the year before. You do not need to resume the course units for which you scored at least 10/20. You obtained your credits for these courses.

You can continue your studies with an individual study path. The study path counselor will be able to help compose your programme. 

Reconsideration of a study progress decision

Study progress decisions and proclamation codes can be revised in case of exceptional circumstances or mistakes. You can also lodge an appeal against a study progress decision.

All about your study progress

Help and advice

With questions about the deliberation regulations, the consequences of your results for your study path and possible reorientation you can always talk to your 
Study path counselor

Think there's a mistake on your transcript of records?
Contact your faculty

Grades

An examination mark is assigned to each course. Your grade is expressed as a whole number (form 0 to 20) and is established according to the calculation method described in the course outline or Canvas. You obtain a credit certificate and pass a course when you have obtained a final grade of at least 10/20

Sometimes it comes down to a decimal!

Exam results are rounded to a round number, never using decimals. All grades and averages are rounded as follows:

    • rounded down if the decimal is < (less than) 0,5 (9,4/20 will become 9/20)
    • rounded up if the decimal is ≥ (more than or equal to) 0,5 (9,5/20 will be 10/20)
       

    The rounding will be applied to the exam result only. This will not be done for the possible separate parts that will lead to the final exam result.

    An insufficiency or failed course?

    Failed courses can be tolerated in some cases. Make sure to check the deliberation conditions and regulations!

    Deliberation regulations

    Level of distinction

    From passing with merit to the greatest distinction

    Based on the average final result of a student who passed successfully, an academic level of distinction will be awarded.

    How to calculate your average result?

    To calculate the average result you multiply the credits of a certain course unit with your score. Add those together, and then divide this number by the total amount of credits you have finished in your programme.

    Level of distinction 

    The following academic levels of distinction shall be awarded:

      • Passed with merit: the average final result is less than 68%
      • Passed with distinction: the average final result is 68% or higher
      • Passed with great distinction: the average final result is 77% or higher
      • Passed with the greatest distinction: the average final result is 85% or higher
         

      Upon completion of a bridging or preparatory programme students receive a specific certificate, not a degree or diploma. These students therefore cannot obtain an academic level of distinction.

      Attention! 

      Attention! An academic level of distinction can only be awarded if a minimum number of credits has been obtained within the programme at the VUB: 

      • At least 60 credits for a bachelor’s programme.
      • At least half of the total study load for a master’s programme.

      Consult and download transcript of records

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      Step 1: Click 'Transcript of records'
       

      Log in to the Student SelfService with your VUB Account and click 'Transcript of records'.

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      Step 2: You get an overview of all your transcripts of records.
       

      Only validated transcripts (after deliberation) are shown. It is possible that more than one transcript of records is listed for one examination period, i.e when more than one committee or program is registered.

      Click on the transcript you want to check.

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      Step 3: You see an overview of your records for the selected period.
       

      Exemptions and external courses are also included in this list. You can also download your transcript. Click on the buttons in the top right corner, you can choose for English or Dutch.

      Check your grades

      Step 1: Study overview
       

      Log in to the Student SelfService with your VUB Account and click 'Study Overview'.

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      Step 2: Click on the tab 'View grades' in the menu on the left.
       

      Select the academic year to see your grades.

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      Step 3: You can now check your grade for each course. 
       

      Attention! If you're checking your grades via smartphone, you might need to click further to see the full name of the course. 

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      Consult partial grades

      A partial grade is a result you get for a certain part of a course, for example oral and written exams. Do you want to consult your assignment results? Follow all the steps explained on this page. 

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      Step 1: Study overview
       

      Log in to the Student SelfService with your VUB Account and click 'Study overview'.

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      Step 2: Click on ‘View My Assignments’ in the menu on the left.
       

       

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      Step 3: Select the programme or academic year for which you want to see the grades.
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      Step 4: Select the course for which you want to see the grades.
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      Step 5: You can check your partial grades here.
       

      Comments entered by the teacher can also be seen in this window.