Ground rule study progress

At VUB we expect each student to obtain at least 60% of the credits they enrolled for each academic year.
Example: You are enrolled for 60 ECTS credits, so at the end of the academic year you need to have obtained at least 36.

The percentage of credits you passed is also called your study efficiency or study progress.

Do you know the study progress regulations? Take the quiz!

Good to know
  • Your study efficiency is calculated officially after the second exam session (resits). If you didn't obtain 60% after the first exam session, you still have a chance to make better progress.
  • The level of study efficiency is calculated separately for each of your programmes (bachelor programme, master programme, preparatory programme).
  • The study progress regulations do not apply to master-after-master programmes or postgraduate programmes, unless stated otherwise in the supplementary faculty education and examination regulations.

The information on this page summarizes the Teaching and examination regulations of the VUB. Faculties can have additions to these central regulations. You can find them in the supplementary faculty teaching and examination regulations.

What in case of low study efficiency?

If you didn’t obtain at least 60% of the credits you registered for, but you did pass at least one course, you will receive binding conditions when you re-enroll for the same study programme the next academic year.

Example: You register for 60 ECTS credits. At the end of the academic year, you pass only 30 credits (study efficiency < 60%). You will be subjected to binding conditions upon re-enrolment for the same study programme.

Please note: If you did not pass any course (study efficiency = 0%), your re-enrolment for the same study programme will be refused. 

Whether you received binding conditions or were refused to re-enroll is stated in the proclamation code on your transcript of records.

Binding conditions

In case you didn't obtain a study progress of at least 60%, but you did pass at least one course, the examination board will impose binding conditions upon you at the end of the academic year with regards to your re-enrolment in the same programme. You'll receive an email from Study Guidance with an invite to a Q&A session or individual appointment. It's important to take part in one of these initiatives

Binding conditions

What does that mean? 

When you received the proclamation code 'binding conditions' on your transcript of records, this means that the next academic year you must pass at least 75% of your registered credits within the same study programme.

Example: If you have binding conditions and are registered for 54 ECTS credits, you need to have obtained at least 41 at the end of the academic year.

Attention! If there are courses you have already been registered for twice or more, you must pass these to meet the binding conditions.

Consequences study path

When you have binding conditions, the bar is raised higher than it normally is. Even more than usual, it's essential to compose your study path in such a way that it is attainable.

The study path counsellors have collected several tips on how to compose an individual study path. Take note that additional regulations may apply at your faculty.

Didn't meet them?

What if I cannot meet the binding conditions?

If you have binding conditions and you do not obtain a study progress of at least 75% at the end of the academic year, your re-enrolment for the same study programme will be refused. Read more on what such a refusal entails

Did exceptional circumstances keep you from meeting the binding conditions? In that case you can submit a substantiated file to the chairman of the examination board before the deliberations take place. More information on exceptional circumstances

Re-enrolment not allowed

On your transcript of records you received the following proclamation code: 'Enrolment not allowed'. Unfortunately, this means that you cannot re-enrol in this study programme at the VUB. This decision is binding and remains valid. It does not automatically expire after a number of academic years. You cannot simply re-enrol in this programme.

This is not good news and can be difficult to deal with. You can always go for a talk at Study Guidance or surf to the Moodspace platform.

Study Guidance Moodspace

Re-enrolment not allowed, what's next?

New programme

Maybe you've considered another study programme before? Then go find out more about this programme and check if this is feasible for you. You can follow another programme at the VUB if you have a positive learning account. You can also enquire at another educational institution. Read these tips if you already have an idea about which other study programme you would like to start.

You know you want to study something else but you have no idea what yet? It is not easy to have to make a new choice, but you do not have to do this alone. Study guidance will gladly help you further. Be sure to read the information and assistance here. An overview of English-taught programmes in Flanders can be found on this website. The page itself is in Dutch.

Convinced of the programme?

The proclamation code that the examination board has issued for this programme is only valid for the same programme at the VUB. You can also check if there are other education institutions that offer the same programme as you were doing.

Attention: it is possible that some educational institutions will also refuse your enrolment because you are not admitted anymore to this programme at the VUB or that they will impose binding conditions on you from the start. We advise you to communicate openly about your refusal, to avoid unpleasant surprises. 

After a break in enrolment of at least two academic years, you may re-apply for the programme for which you were refused access, with a reasoned file. (See: Teaching and Examination Regulations 22-23 Art. 88 §8). In this file you motivate why you want to restart the programme and in which way the circumstances have changed/ in which way you would be able to complete the programme successfully this time. You send this request to your faculty secretariat. The examination board will then decide whether or not to grant you permission to re-enrol. They may also impose binding conditions.

Stop studying

If you need some time for yourself or want to start working, you can (temporarily) stop your studies. 

Lodge an appeal

Lodge an appeal

You do not agree with the study progress decision made by the Examination board or you think that your rights have been violated? Then you can lodge an appeal.

Appeal procedure

Exceptional circumstances

Does your study efficiency not meet the expectation due to exceptional circumstances? In that case you can submit a substantiated file to the chairman of the examination board by email to your faculty secretariat before the deliberations take place. The substantiated file has to contain at least a factual description of the exceptional circumstances, together with supporting documents, if possible. You can use this template. This file contains:

  • concrete, factual description of your exceptional circumstances, with proof.
  • Proof that these exceptional circumstances have prevented you from making the required study progress. There has to be link with your study path.
  • Proof that these exceptional circumstances are not the result of your own actions or choices.
It is not about:
  • Situations where there is no direct link with you study path.
  • Allegations without proof.
Is is about:
  • For example: Long term hospital stay with a clear impact on your study progress.
  • For example: Long term illness of the student of a family member with impact on the study path.
  • For example: The death of a family member during or right before the exam period.

The file must be submitted to your faculty secretariat:

  • up to and including the 16th of August, if the circumstances occured before the start of the second examination period (resits)
  • the latest 5 calendar days before the date of the deliberation of the second examination period, if the circumstances occured during the second examination period

Apart from your grades, the examination committee will take this file into account when making a decision on your study progress. However, they can still decide not to allow you to re-enrol.

After the examination board has convened, you will find their decision in the form of the proclamation code on your transcript of records. You need to download this transcript of records in your Selfservice. The proclamation code is the only official result.

Study Progress Initiatives

According to the Teaching and examination regulation of the VUB, you are required to pass at least 60% of the registered credits of a programme every academic year. Note that a bachelor’s, master’s and preparatory/bridging programme are considered as separate programmes and that this rule applies to each programme individually. Based on your results of the resit examination period, you do not meet this requirement. The examination board has therefore imposed binding conditions on your re-enrolment in the same programme. 

You don’t stand alone in this challenge! We would like to support you by reflecting on the binding conditions and by looking together for the right guidance and tools to successfully complete the new academic year 2022-2023. How?   

Via this link you can register for an online Q&A session. We will reflect in group on what the binding conditions entail and look for points of actions for next year. During this session you can ask questions, so do not hesitate to join us and register here. Hope to see you soon.

Read this infographic before your Q&A session

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