When can you go on exchange during your studies?
You can go on an exchange in bachelor’s year 3 (semester 1 and/or 2) or master’s year 1 (semester 1 and/or 2).
Conditions to go on exchange
You need to have passed your courses of bachelor year 1.
Students in a bridging or preparatory programme can also apply (the previous rule does not apply to them).
How to apply for an exchange?
Nomination
Send a top 3 of your destinations via this form (deadline: December 5th 2025). Add a motivation letter (max. 1 page) explaining why you should be selected for the destination of your first choice.
The exchange coordinator will select students for each destination. When multiple students apply for the same destination, a ranking is made based on the motivation letters and grades (if available).
The exchange nominator will inform students about the destination they were selected for.
Learning agreement
Send a first proposal of your learning agreement to your exchange coordinator (deadline: February 2nd 2026). Use the template “Document voorstel learning agreement” available on Canvas. Add a course description of selected courses (in English). You will receive feedback from the exchange coordinators on this proposal.
Send a revised and final learning agreement proposal to your exchange coordinator (deadline: March 2nd 2026). The exchange coordinator decides if your revised LA can be approved. If your final LA is approved by the exchange coordinator, you will be officially nominated for an exchange at IRMO. IRMO will contact you and guide you through the rest of the application procedure.
Exchange Coordinator
Should some of your questions remain unanswered after checking this website and the slides, feel free to get in touch with your exchange coordinator: Ana.Escalona.Diaz@vub.be