Start on time

It might sound cliché, but starting on time is absolutely essential. Start looking for a good subject immediately, and talk to your promotor as soon as you can.

Would you like some help with those first steps? You can take part in one of our workshops. We'll help you get started, show you how to structure your thesis and how to avoid plagiarism. We also provide advice on correct use of language in an academic context.

Do you prefer personal feedback? Then you can request individual guidance or request a tutor.

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Workshops

Study Guidance organises workshops which contain tons of advice regarding the writing of your Bachelor's or Master's thesis.

Participants are encouraged to share their experiences, making it a learning opportunity for other students and for the university staff. If you feel like you could use some help regarding the following topics, don't hesitate to participate!

Discover our workshops

Individual guidance

Study Guidance also offer individual guidance in the writing of your thesis.

Our study advisors are here to help with all your questions, help you plan or give concrete tips about how to structure your thesis. Don't hesitate to ask for their help and expertise!

Attention: Questions related to the specific content of your thesis are best directed at your own promotor.

Make an appointment with a study advisor

Academic language

You can direct any questions on academic language in your thesis towards ACTO language centre. The ACTO advisors can help you with spelling, choice of words or how to structure your text. They also offer workshops!

All about ACTO

For academic Dutch, contact
academisch.nederlands@vub.be

Specific guidelines and instructions

Find all extra information and instructions on your thesis from your faculty here.

Social Sciences and Solvay Business School

Faculty of Social Sciences and Solvay Business School
 

The student registers for the master's thesis in the Student SelfService. This is only possible when the student can finish the master programme and has registered for all other course units in the master programme. The administrative procedures for the master thesis are done digitally in the Master Thesis Information System (MaThIS).

The student applies for a topic and supervisor no later than

  • December 1 of the graduation year, or
  • November 1 of the graduation year if, in application of Article 133, the student wishes to graduate at the end of the first examination period.

The supervisor's approval is granted through MaThIS.

The master's thesis is written in the language of the programme..

Change of subject / change of supervisor

Any change of subject and/or change of supervisor must be requested by the student with the master thesis coordinator at least 2 months before the submission date of the master thesis. For this purpose, the student sends an e-mail to masterthesis.es@vub.be

Master’s thesis submission (form and deadline)

The master's thesis shall be submitted electronically only, no later than the deadlines below:

  • First session, first examination period (only if the application for early graduation was approved): Monday, December 19, 2022
  • First session, second examination period.
    • Monday, May 22, 2023 (except bedrijfskunde/management programmes)
    • Tuesday, May 30, 2023 (only for bedrijfskunde/management programmes)
  • Second exam session: Monday, August 7, 2023

The student will receive an e-mail with further instructions on how to submit the master's thesis.

Defence of master's thesis

For some programmes, the oral defence of the master's thesis is mandatory. At least three calendar days before the oral defence, the student will receive the reports of the supervisor and the assessor(s), as well as information about the time and location of the oral defence.

For most programmes, the oral defence of the master's thesis is not mandatory. Students who do wish to defend the master's thesis orally should send an e-mail within three calendar days of the announcement of the result (via MaThIS) to masterthesis.es@vub.be.

Publication of master's thesis

The digital version of the master's thesis, for which the student has earned credit, is archived by the university library. The master's thesis is only included in the library catalogue if the student and supervisor give their consent. To this end, the student attaches a consent form to the master's thesis. The student will be further informed about this in a separate e-mail.

The student who needs to enter into a confidentiality agreement due to business sensitive information sends an e-mail to masterthesis.es@vub.be.

Plagiarism

The master's thesis will be screened by plagiarism software. The student submitting a master's thesis agrees to the plagiarism rules. In all cases of plagiarism, a sanction will be implemented. This may include exclusion from one or more examination periods and a ban on re-enrolment.

Regulatory provisions

The regulatory provisions and faculty rules regarding the Master Thesis are contained in the Faculty Teaching and Examination Regulations (Chapter V - Master Thesis).

For the Master Thesis Handelsingenieur - Handelsmissie, the Master Thesis Business Engineering- Trade Mission, the Master Thesis: Pre-doctoraal traject, and the Master Thesis: Pre-doctoral Track, there are separate regulations that are included in the official course description, replacing the provisions in Chapter V.

Manuals / additional information

The student can find additional information on the ‘Master’s Thesis’ Canvas page, or the student can send an e-mail to masterthesis.es@vub.be.

Thesis Café

The faculty organises a weekly Thesis Café, in order to immediately help students with practical questions regarding the master’s thesis (referencing, academic language, structure of a thesis, planning). For substantive questions (about the topic, research questions, literature, research methods, analysis) the student should address the supervisor.

A faculty advisor (assistant) will be present during the Thesis Café. The student can ask questions directly to the advisor and may also stay in the room to work on the master's thesis. The specific dates, location and further details about the Thesis Café will be communicated through Canvas in the module of the master's thesis.

The Thesis Café is without obligation. The student may also ask questions in this Google Sheet. The advisors will provide written answers to these questions as soon as possible. There are already more than 200 questions with answers in the google sheet.

For questions, the student can contact the coordinator Stephanie Tintel (stephanie.tintel@vub.be).

Medicine and Pharmacy

Faculty of Medicine and Pharmacy

Students in the final year of the Master's degree program must - unless stated otherwise in the course guide of the Master’s thesis of the relevant program – provide the following information to the program council, which will transfer this information to the Dean after approval:
•    the subject of the master's thesis;
•    the supervisor's signature, through which he approves the subject;
•    if necessary, the indication of the objective and method.
The deadline for submitting this information is clearly noted in the relevant course guide.
The master's thesis can be drawn up and/or defended in a language other than Dutch when approved by the relevant program council.

Changes

Changes in the subject of the Master's thesis and/or supervisor or renunciation by the supervisor of the supervisorship must be reported to the chairman of the program council at the latest before the spring break. A deviation from this can be granted by the program council of the relevant study program.

Turning in the master’s thesis

• First exam sessions, first exam period (only for those graduating in January): no later than 1 December, unless stated otherwise in the course guide of the master's thesis of the relevant study program.
• First exam sessions, second exam period: last working day before May 30 at the latest, unless stated otherwise in the course guide of the master's thesis of the relevant study program.
• Second exam sessions: last working day before August 18 at the latest, unless stated otherwise in the course guide of the master's thesis of the relevant study program.

The master's thesis is submitted to the student secretariat of the Faculty of Medicine and Pharmacy, unless stated otherwise in the course guide of the master's thesis of the relevant study program.

Form of submission

Under the responsibility of the program council of the relevant study program, the correct procedure in this regard is included in the course guide.

Release of the master's thesis

The digital version of the master's thesis for which the student has obtained a credit* is kept by the University Library. The master's thesis is only included in the library catalog with the explicit permission of the student and their supervisor. To this end, each student must attach a consent form to the master's thesis. This form can be found on the faculty website under student/'application forms'. When no consent form or an incomplete consent form is attached to the master's thesis, it is assumed that no consent has been granted.

*The additional education and examination regulations of the Faculty of Medicine and Pharmacy explicitly state when a credit has been obtained, in other words from 10/20 and not 14/20.

Plagiarism

The student is obliged to demonstrate the authenticity of the research material.
All master's theses will be screened by plagiarism software.

Law and Criminology

Faculty of Law and Criminology
 

Coming soon!

Engineering

Faculty of Engineering

Voor de deadline van elk formulier kan je kijken naar onze facultaire kalender. 

Procedure for submitting the Master's thesis title

For submitting the thesis title follow the procedure as mentioned below.

Step 1: fill in the online form:

          For Bruface programmes 
         For other master programmes

Step 2: After completing the online form the promotor automatically receives an email with a link to the completed form

Step 3: The promotor accepts or declines the proposal. This is done through an automated email.

Deadline for submitting the thesis title: the 15th of October

The consent form for disclosure of the master thesis has to be submitted together with the thesis title.

Forms

Languages and Humanities

Faculty of Languages and Humanities
 

Choosing a thesis topic

  1. Register your master's thesis course unit through the Student SelfService.
  2. Register your master's thesis subject and supervisor through MaThis.
     

Submitting your master's thesis

Please respect the deadlines below.

  • First exam period of the first exam session: 9th of January 2023 until 15h via Canvas
  • Second exam period of the first exam session: 22nd of May 2023 until 15h via Canvas
  • Second exam session: 7th of August 2022 until 15h via Canvas

If you wish to apply for an extension due to unexpected circumstances, you must do so at the latest on the day of the deadline. You can obtain an extension of maximum 10 days. However, we advise you to submit your application at least one week before the regular deadline so that we can inform you before the submission date whether your application has been approved.

The following situations are recognised (Education and Examination Regulations, Article 111). 

  • medical reasons e.g. illness, accident
  • familial reasons e.g. the death of a relative by blood or marriage in the first degree (parents and/or children) or in the second degree (grandparents, grandchildren and/or brother/sister) or of a person domiciled under the same roof; 
  • legal reasons e.g. summons or subpoena to a court of law;
  • force majeure e.g. an event that has nothing to do with you as a student and that could not be foreseen, prevented or overcome. 

Bear in mind: your application can only be approved if you follow the correct procedure and submit your application in time (see above). 

1) Ask your supervisor for approval by filling in the template "Postponement of submission of Bachelor's paper/Master's thesis" and have it signed. 

2) Collect supporting documents to substantiate your application.  

3) Complete this online form

Physical Education and Physiotherapy

Faculty of Physical Education and Physiotherapy
 

All deadlines and instructions for the master's thesis of the programmes Movement and Sport Sciences, Rehabilitation Sciences and Physiotherapy, and Manual Therapy can be found on this Canvas page.

Psychology and Educational Sciences

Faculty of Psychology and Educational Sciences
 

Choosing a thesis topic

Fill out the master's thesis form and send it via e-mail to facpe@vub.be

Changing your thesis title

If you wish to change the title of your thesis, you should send your new title via e-mail to facpe@vub.be and to your promotor at the latest the day of submission.

Submitting your master's thesis

You need to submit your masters' thesis digitally in CANVAS. Your thesis will be checked for plagiarism.

Deadlines submission
  • Monday 19th December 2022 before 4 PM (deadline 1st semester, only after submission an application for graduation after 1st semester online)
  • Tuesday 30th May 2023 before 4 PM (deadline 1st session)
  • Monday 14th August 2023 before 4 PM (deadline 2nd session)
Assessment master's thesis

Both your supervisor and the committee member will assess the thesis on a scale of 40 grades each (Evaluation report) Your supervisor will assess the process of the thesis writing on a scale of 20 grades  (Process Evaluation report). The average of these grades determines your final grade.

Oral presentation master's thesis

An oral defense of the master’s thesis is mandatory for students studying Educational Sciences

  • Friday 20th January 2023 (submission 1st semester)
  • Thursday 15th June 2023 & Friday 16th June 2023 (1st session)
  • Thursday 24th August 2023 & Friday 25th August 2023 (2nd session)
Checklist:
  • 1 pdf file with following name: Surname_First name-studentnumber-thesis.pdf
  • Template Title sheet
  • Lettertype Verdana 9
  • Consent form for publicising Master's thesis (see on the bottom of this page)
  • Motivation for exceeding the word limit of 15000 words (if applicable, no template available)
  • Summary template: a separate page, DIN A4, 300 words

Sciences and Bioengineering Sciences

Faculty of Sciences and Bioengineering Sciences

Guidelines and information are communicated through the program-specific Canvas page.

Publication Master's thesis

Any master's thesis for which the student has obtained a credit (for some faculties you need at least 14/20), and for which no non-disclosure agreement (NDA) was drawn up, can be included at no charge in the catalog of the University Library as long as the student has given their prior explicit consent.

Consent form